Job Description

Duties/Pligte

Core Responsibilities

Accessioning, sorting, cataloguing and indexing physical and digital archival materials in accordance with recognised archival standards. Creating and updating finding aids, metadata records, and indexes. Digitising selected documents, photographs, and other archival materials.

Research and Reference Services

Assisting researchers by responding to reference and information requests, both in person and online. Supporting research projects by retrieving and preparing materials as required.

Outreach Activities

Supporting outreach activities, including exhibition setup and receiving and guiding visitor groups.

Administrative and Support Functions

Updating and maintaining archival databases and finding aids. Assisting with document storage management and related issues. Assisting with the management and environmental monitoring of the physical facility, including spatial planning, rearranging and moving of collections. Providing support with administrative and ad hoc tasks as required.

On premise and on-site at Stellenbosch campus

This position is on premise and in-office only and does not include a remote or hybrid working option.

Kernverantwoordelikhede

Sortering, katalogisering en indeksering van fisiese en digitale argiefmateriaal in ooreenstemming met erkende argiefstandaarde. Die skep en bywerking van vindmiddels, metadatarekords en indekse. Digitalisering van geselekteerde dokumente, fotos en ander argiefmateriaal.

Navorsing en Navrae

Hulpverlening met die beantwoording van navrae deur navorsers, beide in persoon en aanlyn. Ondersteun navorsingsprojekte deur materiaal te vind en voor te berei en beskikbaar te maak soos benodig.

Uitreik Aktiwiteite

Ondersteun uitreik aktiwiteite, insluitende die opstel van uitstallings en die ontvangs en rondleiding van besoekersgroepe.

Administratiewe- en Ondersteuningsfunksies

Bywerking en instandhouding van argiefdatabasisse en vindhulpmiddels. Hulpverlening met die bestuur van die dokumentstoor en verwante kwessies. Hulpverlening met die bestuur en monitering van die fisiese fasiliteite, insluitende ruimtelike beplanning, herrangskikking en verskuiwing van versamelings. Hulpverlening met administratiewe en ad hoc-take soos benodig.

Stellenbosch-kampus- en kantoorgebaseerd

Hierdie pos is slegs kampus- en kantoorgebaseerd en sluit nie die opsie in om van die huis af of hibried te werk nie.


Job Requirements/Pos Vereistes
A relevant tertiary qualification in Archival Studies, Library and Information Science, History, or a related discipline. Recently graduated with no prior full-time work experience. Basic knowledge of archival theory, principles, and methods. Competence in Microsoft Office applications. Good written and verbal communication skills in English and Afrikaans. The ability to plan and prioritise work effectively, meet deadlines, and work independently. A systematic and thorough approach with excellent attention to detail. A proactive, flexible, and service-oriented attitude. Working in office on campus with a team of experience Archivists.
'n Toepaslike tersiere kwalifikasie in Argiefwese, Biblioteek- en Inligtingkunde, Geskiedenis of 'n verwante dissipline. Onlangs gegradueer met geen vooraf voltydse werkservaring nie. Basiese kennis van argiefteorie, -beginsels en -metodes. Vaardigheid in Microsoft Office-toepassings. Goeie skriftelike en mondelinge kommunikasievaardighede in Engels en Afrikaans. Die vermoe om werk doeltreffend te beplan en te prioritiseer, sperdatums na te kom en onafhanklik te werk. 'n Sistematiese en noukeurige benadering met uitstekende aandag aan detail. 'n Proaktiewe en diensgerigte ingesteldheid. Werk op kampus saam met' n span ervare Argiefbewaarders.


Recommendation/Aanbeveling
Knowledge and experience of digitisation practices and standards. Familiarity with metadata creation and controlled vocabularies. Understanding of archival preservation and conservation principles. Knowledge of the history of South Africa and Stellenbosch University. Good interpersonal skills and the ability to work as part of a team.

Competencies

Accuracy and attention to detail. Comfortable with technology. Research and analytical ability. Excellent organisational and time management skills. Service delivery and client oriented. Adaptability and willingness to learn.
Kennis van en ervaring met digitaliseringspraktyke en -standaarde. Vertroudheid met die skep van metadata en beheerde woordeskatte. Begrip van argiefbewaring en -konserveringsbeginsels. Kennis van die geskiedenis van Suid-Afrika en die Universiteit Stellenbosch. Goeie interpersoonlike vaardighede en die vermoe om as deel van 'n span te werk.

Vaardighede

Noukeurigheid en aandag aan detail. Gemaklik met tegnologie. Navorsings- en ontledingsvermoe. Uitstekende organisatoriese- en tydsbestuursvaardighede. Dienslewering en klientgerigtheid. * Aanpasbaarheid en bereidwilligheid om te leer.