Job Description

Job Title
Internship (Contract appointment: 1 year) (2 positions) Job ID: 6264
Organizational Unit
University of the Free State -> Finance -> Supply Chain Management
Contract Type
Contract
Occupational Level
Unskilled
Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date
18/12/2025
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

A detailed Curriculum Vitae. Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). A copy of your identity document (South African ID or passport for foreign nationals).

Duties and responsibilities:

Tender administration and facilitation

Prepare attendance registers and confidentiality documents for the tender workgroup. Make bookings of venues and set up virtual meetings for information and evaluation sessions. Perform mandatory tender evaluations. Follow up on outstanding documentation. Confirm the accuracy and validity of required documents. Perform due diligence on references. Distribute tender notices and tender invitations. Assist with supervised tender requests and handle supervised inquiries from bidders and potential bidders. Conduct supervised research on tender requests. Draft and distribute supervised successful and unsuccessful letters. Assist the purchasing division and vendor registration division with new purchase orders and new vendor registration on a need basis.

Inherent requirements:

A bachelor's degree or a B-Tech degree on NQF Level 7 in the field of accounting or law or an LLB degree on NQF Level 8. The applicant should not be studying full-time. The applicant must be a South African Citizen or permanent resident. Must not have participated in an internship before or currently be participating in an existing learnership/internship programme. The applicant should not have any previous formal work experience. The applicant must be willing to sign a learnership/internship agreement with UFS. The applicant must be available for a period of 1 year to participate in the learnership/internship.

Recommendations:

Knowledge and understanding of relevant legal practices and documentation such as POPIA, agreements (license agreements, service level agreements, etc). Knowledge and understanding of analysis and review of financial statements and tax legislation. Knowledge of computer software (Microsoft and Adobe productivity suites). Proficiency in writing skills, numerical skills, advanced Excel and computer skills.
Competencies

Required competencies:

Results Orientated:

The ability to cope with a frequently changing environment and to adapt to evolving situations. The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.

o Strategic Thinking:

The ability to deal with several activities at a time. The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

o Business Acumen:

The ability to adhere to rules and strictly follow work regulations. Proficient in using MS Office.

o Leading:

The ability to maintain high levels of personal motivation, energy and enthusiasm. The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

o Building Coalitions:

The ability to be self-assured and at ease with people in all types of social situations. The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption of duties:

01 February 2026

Closing date:

18 December 2025

Salary:

The salary is a fixed amount of

R 9,100.50 per month.

Enquiries:

For enquiries, please feel free to contact 051 401 2979 or email

JardineS@ufs.ac.za

or

Recruit@ufs.ac.za

. Additionally, kindly contact 051 401 9813 / 9848 / 9329 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:

EEA13Report_UNIVERSITY OF THE FREE STATE FINAL SEP 2025.pdf


The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.


The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.