Job Description

About MSF
Doctors without Borders (MSF) Southern Africa is a global network of principled professionals who specialise in medical humanitarian work driven by our common humanity and guided by medical ethics. We work together in teams, small and large, to respond to the medical needs of people affected by conflict, disasters, epidemics and those excluded from healthcare.
Doctors Without Borders team members are on the ground, working directly, every day. We bear witness and describe what is happening, to raise awareness about the experiences of the people we assist and the situations where we work. We alert the public to emerging crises, acute emergencies, and serious challenges, such as lack of access and exclusion from healthcare and to mobilise support for MSFxe2x80x99s work and social mission, provoking change. Today, MSF is present in more than 70 countries, where thousands of MSF doctors, nurses, logisticians, water and sanitation experts, and other medical and non-medical professionals work together to bring essential health services to people caught in humanitarian crises. MSF South Africa is in Johannesburg with an office in Cape Town too. MSF SA is governed by the MSF Southern Africa Association, which is made up of more than 300 members from seven countries in the region.
Job Overview The purpose of HR Officer is to be responsible and accountable for the provision FHR administrative support to the MSF SnA Section.The Field Human Resources (FHR) Officer is responsible for supporting components of at large Field HR in the MSF SnA Office plus some Domestic administrative movement activities. The HR Officer is an FHR custodian, and is responsible for the implementation of MSF SnA FHR standards, protocols and procedures.

Key tasks and responsibilities 1. HR project management:
1.1 Data analytics and HRIS support Purpose: Support the CM and HRO in updating the missing information in Hero and wedoo programs while testing new functionalisties that will improve the efficiency of recruitment and career management.
Strategy:

• Assess the current data collection process and tools used.
• Assess what challenges the team is having with hero and wedoo.
• Update the required data in right tools.
• Test functionality of the program and advice. Showcase steps undertaken and handover to the team.

1.2 HRIS management Purpose: Support the HR manager (Performance management) in selection, development and integration of all HR information systems.
Strategy:

• Collect and document information regarding HRIS within the parameters set by the HR Manager, presenting updates to the HR manager (performance management).
• Conduct annual as-is MSF SA HRIS audit in collaboration with the HR Manager (HRIS).
• Arrange change management presentations linked to implementation of new HRIS systems.
• Communicate updates to HRIS, as necessary, to all relevant stakeholders.
• Be available to represent the HR manager (Performance management) at MSF SA HRIS platforms.

2. Planning and reporting:

• Contribute to annual action plans linked to relevant domestic HR portfolios (performance management) and Field HR pools (medical and non-medical).
• Support the HR Manager (performance management) in communicating HR plans to relevant stakeholders.
• Monthly and quarterly reporting to the HR Manager (performance management).
• Track and present expenditures within DHR portfolio (performance management) and FHR pool (Medical and non-medical) to the HR Manager (performance management) for validation.

3. Responsibilities towards MSF-SA staff mobility administration:

• In liaison with the HR manager review and recommend changes and updates to the MSF SA staff mobility administration procedures, processes and tools.
• Implement correct administration procedures in regards to MSF SA staff mobility; such as visa applications, flights, accommodation, insurances, and car hire.
• Provide global visa support as requested.
• Ensure good communication between the MSF SA office and Operation Centres, as well as all relevant stakeholders.
• Liaise with relevant service Providers as and when necessary (Travel agencies, etc).
• Keep up-to-date records of the current mobility situation of MSF SA staff.
• Crosscheck all the necessary staff mobility related documents (e.g. contracts, job descriptions, insurances, mission orders).
• Explain mobility procedures to staff before departure.
• Flag mobility challenges to HR manager.
• Work closely with staff mobility platforms to seek out opportunities, synergies and collaborations.

4. Responsibilites towards field staff (medical and non-medical pools):

• Organizing, scheduling and communicating briefings and debriefings of fieldworkers to HRM.
• Communicate fieldworker arrival and departures to the MSF SA office, using appropriate communication channels and tools.

• Conduct briefings of fieldworkers (Paramedical), checking that the fieldworker has all the relevant project information, and has undergone necessary health checkups and vaccination updates.

• following up on any outstanding information and organizing health check-ups.

• Systematically confirm and communicate all field workers end of mission dates 1 month before returning the mission and scheduling debriefing with relevant units.
• Maintain Up to date contact list of all field support staff across all OCs.
• Sends at least one email communication to each fieldworker in the field during their mission, checking to find out how the assignment is unfolding, to report any challenges to the HR Manager.
• Shares regular fieldworker availability lists with the HR manager, stays in contact with out-of-mission fieldworkers to track their availability.

• Updates and maintains accurate and complete fieldworker information on FHR HRIS (eg: HR.Net).

• Support the conducting of assessment centres.
• Present FHR information at information day.
• Available to travel to the field and/or operational centres/sections for short periods.
• Regularly updates his/her knowledge of the different operational projects, through existing platforms and tools.

5. Event coordination and support:

• Coordinate HR department event planning and execution (eg: Pholas).
• Keep strict records of HR department event schedules, invoices and quotes.
• Collect and store minutes of HR events.
• Collect and store feedback from HR events.
• Track requests from MSF SA departments for event support.
• Support the coordination of MSF SA office events as necessary.

6. Requirements:

• Being part of MSF SnA International Mobile Staff ( IMS) pool is an added advantage.
• Honours in Administration, Human Resources, or related disciplines.

• Have MSF experience or 2 years of administration experience.

• Have experience in people's management and Administration.
• Must be conversant with South African administrative methods, structures and process.
• Must have Excellent computer skills.
• Flexible, organized, and result oriented.
• Must be able to work independently or with minimal supervision.

7. Competencies:

• Cross-cultural awareness
• Teamwork and Cooperation
• Planning and organising
• Commitment to MSF Principles

Salary Details:

• Basic Salary R29 501-94

Length of Commitment: Gap fill - 2 Months

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Closing date: 17 | November | 2023 Start date: Preferably December | 2023.
Please note that only shortlisted candidates will be contacted. People living with disability are encouraged to apply.