Job Description

Job Title: Inbound Logistics Coordinator (Part-Time)Hours: 20-30 hours per week (ideal: ~20 hours)
Working Hours: Coverage required between 5:00-6:00am PT through 3:00-4:00pm PT
Location: Remote
Employment Type: Part-time, long-term
Role Overview
We are seeking a detail-oriented Inbound Logistics Coordinator to support day-to-day inbound freight operations and supplier coordination. This role is critical to ensuring inventory moves smoothly from manufacturers and vendors into U.S.-based fulfillment and warehouse locations. The ideal candidate is highly organized, proactive, and comfortable managing logistics workflows across multiple stakeholders and time zones.
Key Responsibilities

• Coordinate inbound shipments from international and domestic suppliers to U.S. warehouses and 3PLs
• Track purchase orders, shipment milestones, ETAs, and delivery confirmations
• Communicate with freight forwarders, customs brokers, warehouses, and internal teams to ensure timely receipt of goods
• Prepare, review, and manage shipping documentation (commercial invoices, packing lists, BOLs, ASN data, etc.)
• Monitor delays, discrepancies, or damages and proactively flag risks with clear recommendations
• Maintain accurate logistics trackers and systems (spreadsheets, ERP, WMS, or TMS tools)
• Support customs clearance coordination and follow up on holds or exceptions
• Partner with Supply Chain, Inventory Planning, and Finance to ensure inbound accuracy and visibility
• Assist with process documentation and continuous improvement initiatives as volume scales

Requirements
Required Qualifications

• 2+ years of experience in inbound logistics, supply chain coordination, or freight operations
• Hands-on experience working with freight forwarders, 3PLs, and overseas suppliers
• Strong understanding of international shipping processes and documentation
• High attention to detail with excellent follow-through
• Strong written and verbal English communication skills
• Comfortable working early hours aligned to Pacific Time
• Proficient with Google Sheets / Excel and logistics tracking tools
• Ability to manage multiple shipments and priorities independently

Nice-to-Have

• Experience supporting DTC, CPG, beauty, or e-commerce brands
• Familiarity with U.S. customs processes and HTS classifications
• Experience working with ERPs (NetSuite, SAP, Oracle, etc.) or WMS platforms
• Prior experience supporting a U.S.-based team in a remote environment

What Success Looks Like

• Inbound shipments arrive on time with accurate documentation
• Issues are flagged early with context and proposed solutions
• Internal teams have clear, reliable inbound visibility
• Logistics workflows are organized, documented, and scalable

Skills Required