Job Description

We Go Places! How about you?
Immediate Superior: [[Janke Thorpe]]
Location: [[Stellenbosch]]
Function: [[Supply Chain]]
Sub Function: [[Customer Service & Logistics]]
Type of Contract: [[Permanent]]
Reference Number: [[106227]]
Closing Date: 29/03/2024

Purpose of the position:

To ensure all import consignments are coordinated and documentation received in a consistent and correct manner to ensure that foreign currency invoices are paid on time and in full and adheres to all regulatory requirements. Monitor and manage all sites involved with imports to ensure timeous goods receipts of import consignments. To ensure that all customs VAT payments and disbursements are processed for payment and supplier invoices submitted to central services on a timely fashion.

Key Performance Areas would include, but are not limited to:

• Identify applicable short interval controls, initiate and monitor corrective actions
• Evaluate implementation of import activities and assess possible business impact and escalate as required
• Develop management financial and governance competencies/capability on import process
• Facilitate all processes related to abnormal losses in the import environment and facilitate the claims process
• Ensuring sites do on time and in full goods receipts of imported consignments
• Liaising between clearing agents and sites to clear out any delays in the receiving of imported consignments
• Managing application for Import Certificates from DAFF and ITAC
• Ensuring all clearing instructions to clearing agents are completed in full and signed, ensuring letters of authority are submitted for any specific needs
• Monitor and escalate non-compliance to Supply Chain Management
• Managing and ensuring the digitization of import shipping and commercial documents on SAP. Ensure that all transport documentation relevant to cross-border movements are uploaded and linked to the system objects
• Analysing clearing costs submitted by clearing agent against shipping conditions linked to contract, following up on unforeseen costs and submit monthly recon to Finance for sign-off
• Resolve issues experienced by clearing agent and receiving sites
• Completing and submitting of foreign supplier invoices ensuring the completeness of payment documentation pack in accordance with SA Treasury requirements
• Resolve all long outstanding invoices on the statement of accounts of the clearing agent
• Control policies, procedures and SOP's in line with good corporate governance principles and practices and adhere to financial policies, procedures and SOP's
• Monitor and assist with customs related issues, projects and normal activities from an operational point of view
• Address all issues from foreign suppliers that cannot be resolved by sites
• Ensure accuracy of all SAP Master Data relating to import consignments
• Adherence to document storage protocol
• Prepare and submit relevant reports
• Use assets effectively
• Manage stakeholder relationships e.g. sites and clearing agents through formalized SLA's and regular engagement sessions
• Compile and maintain a rolling forecast of all anticipated demurrage, storage and detention costs. Engage relevant stakeholders to mitigate/eliminate these costs
• Support departmental business plan
• Collate balanced scorecard information for tracking
• Effectively lead and mange the Imports Team to achieve desired outcomes

The successful candidate must have the following qualifications, skills and experience:

• Tertiary qualification in a relevant field
• 5 years within a supply chain or stock management role
• Experience within an FMCG environment would be a distinct advantage
• Methodical and structured working approach (desire for accuracy being the key driver)
• Able to make sense of large sets of data
• Proven problem solving abilities within a fast paced environment
• Detail-driven and analytical
• Competent computer literacy and numeracy skills. Experience with SAP operating system will be advantageous. Above average competency in Excel.
• Tenacious and passionate about optimization, improvement and customer service

The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.

Heineken