Job Description

Asset Management Ensure asset details are recorded and updated in a
central database to provide management reporting and manage the asset
lifecycle. Asset tags to be installed on all equipment. Contract Management
Ensure ICT contracts are recorded and tracked in a central database to
ensure contracts are renewed in time. Expired contracts can be detrimental
to NSFAS as a business. Software license management Conduct software
audits and ensure NSFAS is compliant in software licensing. Procurement
Draft procurement documentation, track requests and engage with SCM department to ensure goods and services are delivered on time. Receipting
and payments Ensure all equipment is delivered in good order and engage
with Finance to ensure payments are made on time. Budget reconciliation
reconcile invoices with budget to ensure budget spending is on track.
Storeroom management Ensure the storeroom is always tidy and stock is
controlled. Including consumables like printer cartridges, hardware stock etc.
Vendor management Assist in vendor management to ensure vendors are
rated and SLAs are met to comply with audit requirements. Update the
insurance with all new machines and the claims. Work with management in
preparation of software and hardware budgets. Process improvements
Identify and implement process improvements. Prepare a monthly
reconciliation with supporting schedules of the asset registers to the relevant
accounting records and resolve uncleared items. Develop, implement, and
manage mechanisms to safeguard assets. Develop and oversee the
maintenance of the asset management system. Develop asset needs
assessment, acquisition management, operational and disposal plans. Any
other administrative tasks which may be required. Continually and
proactively seeks opportunities to increase internal client satisfaction and
strengthen client relationships. Responds positively and constructively to
feedback from clients, managers, and other stakeholders.

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