Job Description

We're looking for a dynamic and detail-oriented Training & Projects Administrator to join our AES Business Unit. This role blends project coordination with hands-on facilitation, supporting the efficient delivery of training and compliance programs across the organisation. The ideal candidate will be highly organised, people-focused, and passionate about empowering others through learning.
1. Project Administration

• Obtain and follow up on quotes and purchase orders.
• Order instructional materials such as manuals and reference books.
• Assist with the execution and coordination of project plans.
• Track and drive project deadlines and deliverables.
• Prepare, format, and proofread project-related documentation.
• Support quarterly performance reviews and recruitment processes.

2. Coordination, Planning & Facilitation

• Coordinate and embed organisational training processes.
• Develop and manage the company training matrix.
• Plan, organise, and coordinate training activities.
• Design and deliver engaging, compliant training sessions.
• Develop training materials and manuals.
• Track attendance and issue training certificates.
• Monitor and evaluate training effectiveness.

3. Compliance

• Assist with preparing and submitting the annual ATR/WSP to the relevant SETA.
• Ensure project and training activities comply with company and legislative standards.
• Support audit requirements related to training and development.
• Ensure training costs align with approved budgets.

4. Record-Keeping & Reporting

• Maintain accurate filing systems and ensure proper document storage.
• Conduct quality control of training records and materials.
• Track, calculate, and prepare training cost reports.

Core Training Facilitation (Certified/Accredited in the Following Areas Preferred)
Candidates should be certified or accredited to train in some or all of the following Health & Safety programs:

• Legal Liability
• Hazard Identification & Risk Assessment (HIRA)
• Basic Fire Fighting
• First Aid Level 1-3 (minimum Level 1 required)
• Incident & Accident Investigation
• Health & Safety Representative Training

Skills Required