Job Description

*NB! Internal Advert: Only UFS employees are invited to apply for this position.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Duties and responsibilities:

• Be responsible for quality control and review of all data captured on HR PeopleSoft.
• Handle all administration related to annual salary adjustments in conjunction with ICT Services and the Remuneration Specialist.
• Manage the leave system and ensure compliance with the leave policy.
• Handle administration regarding the retirement funds of the UFS in terms of appointments, terminations and deaths.
• Handle funeral claims.
• Handle medical incapacity cases and liaise with the insurer.
• Manage medical aid administration and year-end information sessions.
• Provide support, supervision, and training to the team within the Section.
• Supervise and mentor interns of the Section.

Inherent requirements:

• A Bachelor's degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF level 7 in Human Resources or related field.
• A minimum of two (2) years relevant experience relating to the duties and responsibilities.

Recommendations:

• Honours' degree on NQF level 8 in HR or related fields.
• Knowledge of the HR Peoplesoft system.
• Experience in HR administration

Competencies

Required competencies:

• Results-oriented.

- The ability to be reliable, responsible, dependable, and to fulfil obligations.
- The ability to deal calmly and effectively with high-stress situations.

• Strategic thinking.

- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
- Extensive knowledge of UFS HR policies and procedures.

• Leading.

- The ability to lead, take charge of situations and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to be sensitive and understanding to the needs and feelings of others.

Assumption of duties:
01 November 2023 or as soon as possible thereafter.

Closing date:
27 September 2023.

Salary:
The annual remuneration package, including benefits, is R408 148.51- R513 407.84 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za . Additionally, kindly contact 051 401 9813/ 9810/ 9814 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : https://ufsacza.sharepoint.com/:b:/r/sites/supportservices/hr/Employment Equity/EEA13_EE Plan UFS 1 March 2022 (003).pdf?csf=1&web=1&e=TjtoXH

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

University of the Free State