Job Description

This post was previously advertised as Job ID 5464. All applications received in response to the previous advertisements, will not automatically be considered again. Previous applicants therefore need to reapply.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Duties and responsibilities:

• Support student registration procedures.
• Aid in provisional registration processes.
• Record external bursary details.
• Facilitate negotiations for payment arrangements.
• Address inquiries related to accounts.
• Document adjustments and modifications to accounts.
• Manage the collection of fees from registered students.
• Execute refund processing.
• Produce account statements.
• Perform account reconciliation tasks.
• Maintain a log of resolved inquiries.
• Allocate student allowances.

Inherent requirements:

• Bachelor's degree on NQF level 7 with Accounting.
• A minimum of two (2) years' relevant working experience related to the duties and responsibilities.

Recommendations:

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of general accounting.
• Knowledge of calculations and mathematics to solve mathematical equations.
• Knowledge of applications and programs to conduct work (MS Office and PeopleSoft).
• Knowledge of business - understanding the functional area and how it impacts.
• Thoroughly understanding operations such as managing files and records.
• Knowledge of problem-solving to develop/evaluate options and implement solutions.
• Knowledge of communication to clearly convey/receive messages (verbal/written).
• Ability to identify, measure, analyse, interpret, and communicate information.
• Experience within the higher education environment.
• Knowledge of university systems, policies, and procedures.
• Member of a or registration at a professional body.

Competencies

Required competencies:

• Results-oriented.

- The ability to be reliable, responsible, dependable, and to fulfil obligations.
- The ability to deal calmly and effectively with high-stress situations.

• Strategic thinking.

- The ability to deal with several activities at a time.
- The ability to plan work and to follow plans.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading.

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions

- The ability to negotiate, sell, influence and to persuade others.
- The ability to interact with others and establish personal connections with people.

Assumption of duties:
01 February 2024 or as soon as possible.

Closing date:
24 November 2023.

Salary:
The annual remuneration package, including benefits, is R 408,148.51 - R 513,407.84 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848 / 9810 / 9813 / 9814 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Policy is available at:
EEA13_EE Plan UFS 1 March 2022 (003).pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA), and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

University of the Free State