Job Description

POSITION: HR Business Partner
LOCATION: City Deep
REPORTING TO: HR Manager
RESPONSIBILITIES:
Responsibilities associated with this role include, but are not limited to the following:
Management and guidance of the HR Administrator
Recruitment and Selection

• Ensure recruitment compliance in line with the Company Recruitment Policy and alignment to the Employment Equity Plan
• Manage relationships with external suppliers to meet the business recruitment needs
• Advertise positions internally and externally
• Conduct interviews with the recruiting manager
• Facilitate on-line psychometric assessments to ensure suitability for the appointment
• Prepare contracts of employment for new hires, transfers and / promotion letters
• Ensure smooth on-boarding and induction of new joiners
• Advise payroll on new joiners

Performance Management

• Assist in supporting managers through training in implementing Performance Management
• Assist managers to identify performance gaps and define appropriate training and / or action plan
• Monitor and track due dates for completion of performance appraisals, to ensure that recommendations for salary increments, promotions, demotions etc. are applied

Exit Management

• Conducting exit interviews for leavers
• Preparation of termination documentation
• Advise payroll on leavers

Training and Development

• Compile and submit Workplace Skills and Annual Training Report with the relevant SETAs
• Record and keep training invoices, registers and certificates in training file, personnel files and / or VIP system
• Conduct a needs analysis with managers to identify the needs in terms of apprenticeship
• Submit discretionary grant applications and manage the learners from recruitment to exit
• Ensure all discretionary grant payments are received
• Employment Equity
• Ensure equitable representation of suitably qualified employees from designated groups in occupational categories and levels within all Companies and according to the Employment Equity Plan
• Capture EE Plans for all Companies on VIP
• Online submission of annual Employment Equity reports
• Ensure that the Training and Employment Equity Committee (TEEC) quarterly meetings are held
• Ensure that all occupational levels are always represented within the TEEC

Employee Relations

• Advise and support line managers on disciplinary procedures as per the Company Disciplinary Code
• Serve as the custodian of all HR policies, procedures, and templates
• Coordinate and facilitate the disciplinary and grievance hearings
• Prepare charge sheets
• Load IR information on VIP system
• Partake in meetings with Shop Stewards and Union officials as and when required
• Manage employee relations, conflict resolution, and disciplinary procedures, including CCMA and arbitration cases

Broad Based Black Economic Empowerment (BBBEE)

• Ensure that all information relating to an annual BBBEE audit is correct and accessible
• Involvement in the BBBEE and Ethical Audit

Employee Engagement and Culture

• Develop and implement initiatives to improve employee engagement, morale, and organizational culture

Change Management

• Support organizational change initiatives by aligning the workforce, ensuring effective communication, and managing potential disruptions
• Develop and implement initiatives to improve employee engagement, morale, and organizational culture.

Data Analytics

• Update weekly HR report
• Gathering and analyzing HR data (e.g., employee demographics, recruitment metrics, performance data) to identify trends and patterns

Assistance provided to the HR Manager in terms of strategic planning for the department.
Building relationships with managers
FORMAL QUALIFICATIONS:

• Matric (equivalent of NQF level 4)
• B Degree or equivalent in terms of recognition of prior learning

SKILLS / KNOWLEDGE

• A minimum of 5 years' experience in a HR Business Partner role, with proven responsibility for the independent delivery of core HR operations and transactional HR functions across the employee lifecycle
• Demonstrated and up-to-date working knowledge of South African labour legislation, including the Basic Conditions of Employment Act (BCEA), Labour Relations Act (LRA), Employment Equity Act (EEA), and Skills Development Act (SDA)
• Excellent MS Office applications
• SAGE300 experience will be advantageous
• FoodBev Industry experience will be advantageous
• Good planning and initiative ability
• Hands on active approach
• Excellent interpersonal and communication skills, with the ability to interact effectively across all levels of the organization
• Sound problem-solving and decision-making abilities, with a practical and compliant approach to HR matters
• Exceptional attention to detail and accuracy, particularly in documentation, reporting, and compliance processes
• Ability to meet strict deadlines
• Pro-active thinking ability
• Strong administrative and organisational skills
• Self-driven and self-motivated
• Well organised and ability to handle pressure
• Energetic, committed and self-reliant individual
• Excellent interpersonal and communication skills.
• Accountability
• Ability to analyse data
• Excellent team player and ability to use own initiative
• Good presentation skills