Job Description

The HR Assistant is required to assist the HR Manager in the HR function with all administrative human resources activities of the Group and ensure that various organisational problems are solved, through various HR interventions.

KEY TASKS & RESPONSIBILITIES

REMUNERATION & BENEFITS

1. Administer time & Attendance HRIS system and corrections daily.

2. Assist in preparation of timesheets for payroll & issue to the HOD's by 7th & capturing data on sheets for payroll after 15th, by 20th.

3. Assist in issuing & checking monthly timesheets of all department staff clockings & related overtime etc. & calculations according to BCEA & policies, contracts and agreements to meet deadlines.

4. Prepare import sheets for payroll from the timesheets.

5. Capture all leave from timesheets onto HRIS system and correct on time & attendance system & upload sick notes.

6. Ensure Momentum Health4me & Allan Gray forms are completed correctly for new joiners and submitted with ID's to the providers.

RECRUITMENT & SELECTION

1. Assist in preparing adverts, placing jobs online and internally and correspondence with shortlisted candidates.

2. Assist in checking application paperwork and Crim checks.

3. Assist in arranging interviews, diarizing and booking appointments and boardrooms and preparing CV's and application documents & interview guides.

4. Assist in issuing take on documents, policies, induction booklets issued & signed, scanned and filed electronically and in folder.

TRAINING & DEVELOPMENT

1. Assist as requested with applications for Seta funding for bursaries, graduates, learnerships, AET & internships.

2. Assist in arranging and scheduling statutory training with relevant staff & booking boardrooms.

3. Assist in scheduling ongoing policy & technical training as requested.

4. Assist with orientation sessions on induction booklets and scan & save relevant proof of training.

5. Support the onboarding and offboarding process by maintaining checklists, tracking forms, and ensuring timely updates to internal systems.

EMPLOYEE RELATIONS

1. Assist preparing and capturing warnings, update warning spreadsheets and assist in investigations and drafting hearing minutes.

PERFORMANCE MANAGEMENT

1. Assist in recording and capturing and filing reviews electronically and on file.

HR STATUTORY REQUIREMENTS

Assist in statutory activities such as relevant plans, practices & submissions are accurately, timeously implemented, executed & communicated.

1. Assist in preparing reports for the WSP/ATR Submission and in capturing of data.

2. Assist in preparing reports for the EEA2 & in preparing and amending the EE PLAN & capturing data.

3. Assist with Health & Safety Compliance

4. Assist with Audits.

5. Asist in updating & issuing group policies & procedures.

ADMINISTRATION

1. Assist in managing calendars, meetings, and maintain internal documentation across shared drives as requested.

2. Organize digital files and maintain recordkeeping protocols to support accuracy and accessibility.

3. Assist with the creation and formatting of internal HR documentation & communication.

PROJECTS

1. HO HR Files Audit

REQUIRED SKILLS & COMPETENCIES:

1.

Establishing and Maintaining Interpersonal Relationships

: Developing constructive and cooperative working relationships with others and maintaining them over time.

2.

Communication & Coordination:

- Talking to others to convey information effectively & adjusting actions in relation to others' actions. Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

3.

Organizational & prioritisation skills:

The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules. Developing specific goals and plans to prioritize, organize, and accomplish your & other's work.

4.

Initiative & great problem-solving skills

: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions

5.

Critical Thinking & Analysis:

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

6.

Judgement & Decision-making

: Observing, receiving, and otherwise obtaining information from all relevant sources. Considering the relative costs and benefits of potential actions to choose the most appropriate one.

7.

Ability to manage & monitor others

: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action & work unsupervised. Getting members of a group to work together to accomplish tasks. Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

8.

Active Listening:

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

9.

Comprehension Skills

: Understanding written sentences and paragraphs in work related documents.

1.

Time & Project Management Skills

: Managing one's own and others tasks & time according to specific plans, expectations, timelines & deadlines.

2.

Negotiation Skills

: Bringing others together and trying to reconcile differences.

3.

Deductive Reasoning

-- The ability to apply general rules to specific problems to produce answers that make sense.

4.

Inductive Reasoning

-- The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

5.

Excellent PC & Excel skills (at least intermediate):

Using computers and computer systems (including hardware and software) to set up functions, enter data, or process & communicate information.

6.

Team player:

Encouraging and building mutual trust, respect, and cooperation among team members.

7.

Leadership

: requires a willingness to lead, take charge, and offer opinions and direction.

8.

Attention to Detail

: requires being careful about detail & thorough in completing tasks.

9.

Integrity & Confidentiality

: Job requires being honest and ethical.

Job Types: Full-time, Temporary, Internship, Graduate
Contract length: 12 months

Pay: R6000,00 - R9000,00 per month

Application Question(s):

Submit a certified copy of Qualification and ID on application. Are you an employment equity candidate?
Education:

Honours (Required)
License/Certification:

Clear Criminal Record (Required)
Location:

Paarl, Western Cape (Drakenstein, Cape Winelands) (Required)
Work Location: In person

Application Deadline: 2025/08/01