Job Description

We are looking for:
Are you passionate about people and ready to make a difference? We're looking for a proactive, organised and enthusiastic HR Administrator who thrives in a busy environment and is eager to grow within the HR field.
Knowledge and abilities:

• High attention to detail and organisational skills
• Excellent communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• Confidentiality and discretion when handling sensitive employee information
• Ability to work independently and as part of a team
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Understanding of HR functions, including recruitment, employee relations, and compliance

Key Responsibilities:
Time and Attendance Management:

• Ensure accurate monitoring and reporting through Eco Time, including daily exception tracking, leave records, and absenteeism reports.

Recruitment and Onboarding:

• Support operational departments with end-to-end recruitment processes from advertising and screening to interviews, offers, and onboarding.

Industrial Relations Support:

• Assist with scheduling hearings, issuing notices, maintaining records, and ensuring compliance with relevant labour legislation and internal disciplinary procedures.
• Act as the first point of contact for HR-related queries from employees.

HR Administration:

• Maintain and update employee records, manage contracts, prepare HR documentation, and support the HR Manager with audits and compliance checks.

HRIS/System Administration:

• Serve as the administrator for HR systems such as Signify and Eco Time ensuring data accuracy, access control, and reporting functionality.

Occupational Health & Safety (OHS):

• Assist in coordinating OHS initiatives, maintain incident logs, and ensure safety files and risk assessments are up to date.

Boxes to tick:

• Grade 12 or equivalent to NQF 4
• 23 years of experience in a generalist HR administration role
• Degree in Human Resource Management or related field
• Familiarity with OHS regulations and practices (advantageous)
• Experience with HR and time & attendance systems (e.g., Signify, Eco Time)
• Strong knowledge of South African labour laws and HR best practices.