Job Description

Hotel Operations Office - Camps BayAs an Operations Officer, you will ensure an optimal working environment across all our properties and ensure that the necessary support is given to operations in terms of Facilities & Residential matters. The ideal candidate must have excellent time management skills, excellent administration skills and attention to detail for aesthetics and interior spaces are of high importance. Candidate must have a valid driverxe2x80x99s license with their own transport and be willing to travel to various destinations. Every project is to be completed within a reasonable time frame and to the required standards.Minimum requirementsGrade 12Qualification in the Hospitality and Tourism Industry is not essential but preferred.Minimum of 1-year experience in the same or similar positionLevel 2 minimum Microsoft Office (Word, Excel, PowerPoint, and Outlook in particular)Basic OPERA System KnowledgeStrong administrative functions DUTIES AND RESPONSIBILITIESOversee daily administrative and clerical activity in the officeMaintains records of maintenance and other facilities functionsAssign technicians or specialists to repair equipment as necessaryActs as liaison between different group departments to ensure that problems are appropriately resolvedCoordinates and manages schedules and calendars for various departmentsProvide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the group environment with minimal disruptionAssist in the maintenance, front office, and housekeeping departments as per operational requirementsObtain quotes and meet with suppliersUpdate of supplier list in collaboration with procurement officerBack up for Group Operation ManagerAssist in compiling Interior & Condition Survey, including the executionFilling the gap between aesthetics, residential and facilitiesCapture and submit project managementAssess communication and provide feedback on products and specificationsSubmit project management to the financial controller/manager on a weekly basisSubmit purchase orders and invoices to creditors twice a weekAssist in placing orders and filingAssist Facility Management & Operations Team with tactical planning for the teamxe2x80x99s goals and objectivesProvide facility-specific assistance to a projectDevise new ways to improve the efficiency of office work and servicesPlease note that due to the high volumes of applicaitons received, only candidates that meet the minimum criteria will be contacted.If you have not heard back from us in 2 weeks, please accept your application as unsuccessful.

JTJ Group