Job Description

Job Summary:
We are seeking a proactive, organised, and professional Girla?Friday to provide high-quality administrative and clerical support to our client within their construction office based in Krugersdorp. The successful candidate will serve as a central point of contact, supporting site managers, engineers, and subcontractors in the coordination of daily operations.
Key Responsibilities:
Reception & Telephone Handling
Greet visitors professionally, answer and route incoming calls, and handle general inquiries with excellent phone etiquette.
General Administrative Support
Perform typing, filing, scanning, photocopying, and data entry of all project documentation including reports, correspondence, and internal records.
Scheduling & Coordination
Manage diaries, schedule meetings, make travel arrangements, and assist with boardroom bookings and site team calendars.
Project & Supplier Liaison Support
Assist with preparing and tracking quotations, invoices, and purchase orders. Coordinate communication with subcontractors, suppliers, and service providers.
Office Supplies & Inventory Control
Monitor stock levels of office supplies, stationery, PPE, and consumables. Place orders as needed to ensure uninterrupted workflow.
Fleet / Site Vehicle Administration (if applicable)
Maintain service schedules, manage checklists, update logbooks, and assist with reporting related to site or fleet vehicles.
Mail & Courier Handling
Sort and distribute incoming mail and packages. Prepare outgoing shipments and manage courier documentation efficiently.
Ad Hoc Support & Task Coordination
Handle various office support duties including errands, event setup, reporting, and logistics support for on-site or off-site activities
Qualifications & Skills:
Education:
Matric (Grade 12) is required. A diploma in Office Administration or a related field is advantageous.
Experience:
14 years in a similar administrative, receptionist, or secretarial role. Experience in construction or technical industries is a strong advantage.
Computer Literacy:
Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with digital filing and data systems.
Communication & Interpersonal Skills:
Professional verbal and written communication. Ability to work with diverse teams, clients, and external contractors.
Organisational Skills:
Strong multitasking abilities, attention to detail, and capability to manage priorities in a fast-paced environment.
Drivers Licence & Transport:
Own reliable transport and a valid drivers licence are advantageous for errands, deliveries, or fleet coordination duties.

Skills Required