Job Description

Purpose of the Job

The tasks identified cover a number of daily, weekly and annual activities that need to be completed to ensure operational delivery and relevant compliance and risk mitigation within the fleet function.
"Our Group and all its operating companies are committed to creating, embracing, and preserving a diverse workplace that values the unique talents, perspectives, backgrounds, and abilities that enrich our organisation. A place where everyone matters and feels included."

Job Objectives

Defined as the activities that either occur daily and/or frequently occur on an adhoc basis

• Capture and maintain the group management sheet for drivers as required and ensure all documentation for drivers is filed and available for audit/inspection xe2x80x93 including all cost center and driver name changes on FNB and Standard Bank systems
• Update daily car schedule with changes when cars will be delivered, signed off and date signed off
• Provide support / information / reports for drivers under investigation
• Assist drivers with questions on the vehicles and draw reports as requested
• Handle and ensure all Wesbank owned vehicles licenses for all divisions
• Make use of the tracking system to identify vehicle service and maintenance details
• Make services bookings and arrange for pool vehicles to be available
• Arrange windscreen replacements for all divisions
• Arrange Insurance claim numbers for accidents and collection or delivery of vehicles to required panel beaters
• Check daily AA report for vehicles xe2x80x98break downxe2x80x99 log, and follow up on required actions
• Follow up on vehicles that have been at merchants for a long time xe2x80x93 determine what the delay is in repairing the vehicle
• Arrange for drivers to move their vehicles to fitment centres for brakes and wipers to save costs
• Respond to and resolve calls related to fuel card declines
• Manage all administration related to lost, stolen and/or expired fuel card replacements
• Prepare and administer all replacement tags
• Do Proxy and BRN changes as required xe2x80x93 keep worksheet updated
• Process all transport related payments for vehicles moving between provinces
• Process daily authorisations for vehicles - Meat Markets RSA and Africa

Monthly Tasks

• Defined as the activities that need to be performed and reconciled monthly
• Submit to payroll xe2x80x93 all fines and other related deduction from salaries
• Process all requirements for Monthly reports pertaining to Africa vehicles
• Process monthly report for charging out of pool cars to the various divisions
• Process monthly reports to DFMxe2x80x99s on high fuel and oil usage and services due

Internal Insurance

• Manage all administration and documentation requirements for accidents
• Deregister all written off vehicles

Buying or Selling of Company vehicles Divisions: Meat Markets

• Paperwork: send the vehicle application to Wesbank for quotes on new vehicles
• Once all the paperwork is received, send it to the division to have the asset requisition completed
• Acquire all signatures for the asset requisition
• Send fully approved requisition to Wesbank to initiate the vehicle ordering process
• Once the vehicle is ready for collection, load the fuel card and tag on the system
• Send proxy documents to Wesbank to ensure the vehicle is loaded on correct BRN and proxy
• Arrange for the auction house to evaluate the vehicle
• Arrange for the auction house to collect the vehicle
• Arrange for any branding to be removed from the vehicle
• Cancel all cards and tags with regards to the vehicle been sold
• Register all new Venter Trailers
• All divisions xe2x80x93 Place the Wesbank stickers and conduct monthly checks

Qualifications

Essential:

• Matric (Grade 12)

Experience

Essential:

• At least 3 years working experience in Fleet Administrator or Controller role

Knowledge and Skills

Essential:

• Computer Literacy (especially E-mail & Excel).

Applicant Feedback Policy

Shoprite endeavours to provide feedback to all candidates whenever possible. However, if you do not hear from one of our Recruiters within 30 days, please accept that your application was unsuccessful