Job Description

Are you an experienced administrator with a keen eye for detail and a knack for keeping things organised? We are looking for a reliable and proactive Fleet and Office Administrator to join our team. If you thrive in a structured environment, enjoy problem-solving, and have a strong understanding of fleet operations and financial record-keeping, this role is for you.
Key Responsibilities:
POD Verification & Fleet Management

• Verify and maintain records of all Proof of Delivery (PODs) for internal and external fleets.
• Investigate and resolve missing or incorrect PODs.
• Keep accurate records of fleet maintenance, repairs, fuel usage, and insurance compliance.
• Coordinate with drivers and ensure adherence to company policies and safety regulations.

Financial Administration

• Process and reconcile creditor invoices, ensuring timely payments.
• Manage debtor accounts, issue invoices, and follow up on overdue payments.
• Maintain financial records, reconcile bank statements, and prepare reports on cash flow.

Office & Compliance Support

• Assist with reception duties as needed.
• Communicate effectively with drivers, suppliers, couriers, and customers.
• Identify and resolve issues in fleet operations and financial transactions.
• Analyse fleet data to identify trends and areas for improvement.

What You Need to Succeed:

• Strong administration skills with experience in fleet and financial management.
• Previous working experience within the Transport Logistics industry
• Proficiency in MS Office (Excel, Word, Outlook).
• Experience with DataTim is beneficial but not required.
• A structured and methodical approach with attention to detail.
• Own car and a commitment to punctuality.