Job Description

Job SummaryPURPOSE OF JOB
Plans and directs accounting activities within the Portfolio Finance department by performing the
following duties, personally or through subordinate supervisors. Oversight and management of the
portfolio finance team.

• RESPONSIBILITIES:
• Responsible for the financial management of the portfolios under
• management including:

Provides strong leadership and mentorship to the Portfolio
financial team.
Providing strategic input into the policies and processes
within the finance department. * Responsible for the full financial function of all propertyportfolios under management
Overseeing the financial management of property portfolio
accounting for all regions, ensuring that the various
regions are provided with the appropriate guidance where
necessary.
Rolling out head office controls and processes to the
regions where applicable
Overseeing the treasury and investment function for the
relevant portfolios under management
Working closely with clients, to ensure that the needs and
expectations of the clients are being addressed and
identifying areas for improvement
Overseeing and coordination of the internal and external
auditors, ensuring all necessary deliverables are provided
Completion of various Cognos packs for MMI group
reporting purposes (Quarterly)
Preparation and submission of Group reporting requirements within the required deadlines.
Prepare Annual Financial Statements for client portfolios
where required.
Must have a good understanding of all portfolios under
management. Must have regular meetings with all portfolio
accountants and the creditors/cashbook supervisor to
ensure that adequate guidance is provided where
necessary.
Must develop a very good understanding of PIMS,
Management reporting (Ex Frx) and Great Plains in order
to be able to provide the necessary assistance to staff
when required.
Undertake and review of the SMAC calculations on a
monthly basis ensuring that Eris portfolio information for
the MMI portfolios agrees to the SMAC investment
balances.
Undertake and review the authorization of the MMI
monthly movement files that needs to be uploaded on
JDE for the on balance sheet portfolio.
Undertake the monthly recons between JDE and the
Great Plains ledgers.
Overseeing the maintenance and the reconciliation of the
respective general ledgers.
Performing all month-end and year-end procedures,
ensuring that all client requirements and deadlines are
met.
Review of the m.onthly management packs were
necessary
Review and authorization of balance sheet recons
ensuring that recon items are cleared monthly
Review and authorization of vat submissions.
Review of adjustment accounts prepared for sold
properties.
Adherence to reporting requirements for the portfolios
under management (format and timing).
Co-ordination and supervision of the accounting
administration and net income flow of the properties
under management, and the payment thereof to the
property owners.
Project manage new client take on and new property
acquisitions for existing client portfolios.
A very good understanding of the take on process to
ensure the adequate co-ordination of the take on of all
new portfolios as well as new buildings for existing
portfolios.
A very good understanding of financial accounting to
ensure the accurate preparation of annual financial
statements for the companies forming part of the portfolios under management
Ensure compliance for vat and income tax for all portfolios.
A very good understanding of taxation (Income and
deferred) to ensure the completion of income and deferred
tax calculation for the relevant portfolios under
management.
Must have a detailed understanding of reporting standards
and being up to date with newly effective standards.
Ad hoc review of portfolio accountants' provisional income
statements.
Overseeing the submission of all statutory returns
Ensuring that the department's performance is in line with
management agreements and Service Levels Agreement.
Involvement in ad-hoc projects related to the financial and
administration needs of the portfolios.
Staff management for the Portfolio Finance Team
including recruitment of staff and performance
management.
Important role regarding staff growth ensuring that staff
have a clear and attainable future
EFT signatory on all portfolio bank accounts
Maintain good working relationships with Property
Management and Asset Management divisions.
Assist in the drafting and implementation of policies
related to the financial systems and procedures.
Implementation, modifications and ensuring the
adherence to all internal controls
Ensuring that there are adequate, consistent monthly
reporting packs for the respective portfolios.
Ensuring suppliers payments are made paid in
accordance with the pre-defined terms.
Evaluate financial reporting systems, accounting and
collection procedures, and investment activities, and make
recommendations for changes to procedures, operating
systems, budgets, and other financial control functions.
Due to the high demands of the financial management
position, there would be a need to work overtime where
the need arises. * SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION

• Strong business communication skills
• Strong interpersonal and communication

skills and the ability to work effectively with
a wide range of constituencies in a diverse
community
Ability to determine informational needs, to
collect and analyze information, and to
devise and develop statistical analyses and
reports
Ability to design and present informational
programs and presentations, based on
assessed needs Managing * Effectively managing the finance team toensure that team members are upskilled and
deadlines are met. * Computer skills Proficient in the full MS Office suite with advanced excel.

• SKILLS ESSENTIAL TO THE POSITION - HUMAN CAPITAL
• Transparent honesty.

Self-motivation and self-starting capabilities
Reliability.
Positive Attitude and highly motivated
Assertive and effective communication.
Creative approach
Ability to work with limited resources
Ability to work under pressure
Ability to create a professional office environment
Organization and planning skills.
Clear understanding of diversity of the workplace
Willing to get hands dirty * QUALIFICATIONS AND EXPERIENCE

• Experience
• Previous experience as a financial manager

Audit experience will be an added advantage
Detailed understanding of the IFRS and Income tax Act is mandatoryBusiness Capital GroupRecruiter

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