Job Description

Role Summary

We are seeking an experienced

Financial & Business Administrator

to support the day-to-day financial administration and broader business administration of the company. The role is operational and hands-on, requiring a high level of accuracy, organisation, and independence.

The successful candidate will be responsible for core financial administrative tasks such as invoicing, accounting entries, reconciliations, and supporting documentation, while also assisting with general business and operational administration as required.

Key ResponsibilitiesFinancial Administration

Generate and issue customer invoices and credit notes

Capture and maintain accounting entries in the accounting system

Perform bank reconciliations and transaction matching

Maintain accounts receivable and accounts payable records

Follow up on outstanding invoices and assist with collections

Prepare basic monthly finance schedules and reports for management

Maintain accurate supporting documentation for audit and compliance purposes

Business & Operational Administration

Assist with supplier onboarding, purchase orders, and payment processing

Maintain contracts, agreements, and key business documentation

Support payroll administration inputs (expense claims, leave records, timesheets)

Assist with company secretarial and compliance-related administration where required

General office administration and ad-hoc business support

Liaise with external service providers such as accountants, payroll providers, auditors, and suppliers

Perform monthly reporting, usage calculations, and credit loading on the 1st of each month

Ensure reporting and credit loading are completed between 12:00am and 7:00am on the 1st of each month, until the process is fully automated

Minimum Requirements

Minimum of

5 years' experience

in financial administration, finance operations, or office administration

Proven experience with invoicing, reconciliations, and accounting entries

Proficiency in accounting software (e.g. Xero, Sage, QuickBooks, Pastel, or similar)

Strong Excel or Google Sheets skills

High attention to detail and accuracy

Strong organisational and time-management skills

Ability to work independently and manage multiple priorities

Good written and verbal communication skills

Desirable Skills and Experience

Experience working in an SME or high-growth business environment

Exposure to multi-entity or group company structures

Basic understanding of VAT and statutory reporting (supporting role)

Experience working with external accountants and auditors

Job Type: Full-time

Pay: R25000,00 - R40000,00 per month

Work Location: In person