Job Description

Purpose of the Job

The purpose of the Financial Assistant is to efficiently execute accounts processing, accounting and bookkeeping accuracy for the creditorsxe2x80x99 function, whilst assisting with the debtors and month-end general ledger closure. This role leverages knowledge and experience of general ledger accounts and accounting, and journal entry processing to execute month-end procedures, accounting system alignment, meeting payment deadlines and management debtor/creditor related queries and escalations. As part of the OK financial team, the Financial Assistant delivers assists the team to deliver value through the practice of sound bookkeeping and accounting principles within the OK Franchise business.

Job Objectives

• Ensure systems alignment and timeous processing between accounting systems.
• Manage accounts payable and sales processing with provision of supporting documents, adhering to authorization protocols, and approval framework.
• Execute accounts payable and receivable reconciliations for local and import creditor accounts, inter-divisional and inter-company accounts, efficiently validating transactions, balancing accounts, calculating costing, meeting payment deadlines and managing supporting documents (i.e., invoices or statements).
• Manage, validate and reconcile staff claims and expense accounts.
• Prepare and process payment schedules as per payment terms and follow-up on instructions for payment.
  Manage and resolve queries and escalations pertaining to debtor or creditor accounts, providing feedback and following-up on all stages of the resolution.
• Maintain a healthy accounts receivable/payable Aging Analysis.
• Ensure system alignment with general ledger, completeness and accuracy of data, and timeous processing between accounting systems.
• Execute month-end procedures, maintain monthly expense provisions, process trading profit key indicators, and reconcile balance sheet accounts.
• Execute interdivisional expense charge and company loans processing, including validating, reviewing, documenting, balancing, reconciling and ensuring the accuracy of the information on the ledger and journals pertaining to profit centre allocation and monthly costs.
• Ensure administrative/bookkeeping efficiency within area of function, ensuring accurate document management processes and meeting weekly and monthly deadlines.

Qualifications

Essential
Diploma or Certificate in Accounting / Finance or similar

Experience

• +2 years' experience in a Bookkeeping role or similar, with experience executing creditor and/or debtor accounts processing, calculations, and reconciliations.
• Solid knowledge of Microsoft Office 365, with a focus on advanced Excel skills.
• Exposure to and an understanding of corporate and retail-oriented environment.
• Working Knowledge of SAP Finance.

Knowledge and Skills

• Proficient in Financial Accounting - Demonstrates an understanding of the recording of financial transactions, compilation of reports and interrogation of transactions, applying accounting fundamentals and principles, analyzing and reconciling financial information and data, whilst understanding accounting issues and how to resolve them.
• Analytical thinker xe2x80x93 Strong analytical skills to compare trends and data while readily grasping new concepts and information, investigating various courses of action, and integrating multiple sources of data to identify optimal solutions.
• Operational efficiency xe2x80x93 someone who can spread themselves across multiple tasks simultaneously by working smartly, efficiently, and effectively. Diligently staying on top of the details and understanding how they fit into the big picture.
• Results-driven and organised - Proactively drives results, sets stretch goals for self, remains focused, manages time and deadlines efficiently while working tenaciously toward meeting and exceeding expectations within quality standards.
  Strong verbal, written and presentation skills - Able to communicate effectively, converting complex concepts into simple, well-articulated and compelling messages.
  

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