Job Description

COMPANY OVERVIEW:
We are a leading company in the energy, water, and sustainability sector with a primary focus on utility management and energy security. Our team, though small, is vibrant, dedicated, and committed to making a difference in the world. We are seeking a Financial Administrator to join our dynamic team and contribute to our mission.

KEY RESPONSIBLITIES:
Debtors:

• Prepare and create quotations.
• Upon acceptance of quotations, verify the correctness of purchase orders received.
• Generate invoices post-completion of work.
• Load invoices onto Vantage for payment or dispatch to the appropriate finance administrator

or payment clerk.

• Monitor and follow up on invoice payments.
• Dispatch monthly statements.
• Reconcile and audit debtor accounts.

Creditors:

• Obtain quotations as requested
• Create purchase orders post quotation acceptance, ensuring correct coding to the general

ledger and linking of
source documents.

• Verify invoice details against the SARS standard of invoicing upon receipt.
• Prepare batch payments on B# and bank platforms.
• Release payments to accountants for final processing.
• Dispatch Proof of Payment to suppliers and reconcile supplier accounts.

Vendor Compliance:

• Ensure all vendor documentation is compliant and up-to-date.
• Maintain and foster effective business relationships with vendors.
• Address vendor queries and resolve discrepancies.

General Accounting & Utility Administration:

• Assist with utility account administration.
• Load debtors with accurate details on B#.
• Manage both adhoc and recurring billing processes.
• Ensure accurate billing to clients and dispatch statements in a timely manner.
• Identify and escalate payment issues.
• Assists with other adhoc duties as required

Additional Responsibilities:

• In addition to the key responsibilities mentioned, the Financial Administrator may be required

to perform other adhoc duties as needed to support the department's goals and the company's success.

PERFORMANCE MEASURES

• Ensure functions are accurate, timely, and up-to-date.
• Promptly identify and rectify accounting errors, discrepancies, and violations in purchasing

policies.

• Uphold accounting procedures and standards.
• Foster effective communication and coordination within the company.
• Maintain strong business relations with suppliers and clients.

QUALIFICATIONS:

• Matriculation certificate.
• Bookkeeping/accounting certification (preferred).

EXPERIENCE:

• Minimum of two years in creditors/debtors/bookkeeping/financial administration (preferred).
• Experience in the Property industry (preferred)

REQUIRED KNOWLEDGE:

• Proficient in Microsoft Excel, Word, Outlook, and PowerPoint.
• Solid understanding of bookkeeping concepts and procedures.
• Experience with accounting/bookkeeping software.

SKILLS & ABILITIES:

• Organized, detail-oriented, and reliable.
• Strong work ethic with a positive, proactive attitude.
• Excellent communication skills with a strong command of the English language.
• Team player with a willingness to assist others and improve processes.
• A well rounded administrator who displays thorough attention to detail