Job Description

We are seeking a highly organized and detail-oriented individual to join our team as a Financial Administrator. The ideal candidate will have a strong background in finance and accounting, with the ability to manage and maintain the financial records of our organization.

Key Competencies & requirements:

Grade 12 or equivalent Accounting and Mathematics up to Grade 12 Financial Management / Accounting qualification (FET-level) 5 yrs relevant experience in finance admin, creditors/debtors administration, control, reportingand relationship management and supervision Office administration MS Excel (Intermediate) MS Word (Basic) Accounting packages Syspro - advantage English Afrikaans Good interpersonal skills Team working Detail orientated Resilience Deadline driven Structured working Assertive Problem solving Self starter Drivers licence with own vehicle Must be able to work overtime when required

Key Functions of Role, BUT NOT LIMITED TO:

Account Administration:

Maintain master data, ensure systems update correctly etc. Ensure debtors/creditors' accounts' data is up-to-date, correct and update correctly Ensure all form and notice writing templates are up-to-date and relevant Improve departmental processes and procedures to ensure effectiveness and efficiencies Perform account reconciliations Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

Customer Invoicing:

Administer and oversee debit order and annuity billing process, incl monthly admin fees etc. review and verify invoices and pmt requests sort, code and match invoices/RTS set invoices up for payment enter and upload invoices into system

Customer Receipts:

Administer outstanding debt follow-up process incl management and submission of debit orders Drive and follow-up bank account verification process Administer legal process and handover accounts, accounts suspensions and liaison with legal company Administer acknowledgement of debt process

Account Adjustments:

Direct financial approvals and adjustments Approve journal batches Approve and review debtor refunds

Communications:

Manage standardised debtor communication process incl reminders, statements etc. Handle escalated debtors/creditors' queries Liaising with internal departments

Debtors/creditors reporting:

Compile debtor reports as and when required incl invoicing totals/aging totals/cash receipts/invoice adjustments Report on debtors/creditors for weekly management meetings Assistance with management preparation Provide relevant data from the system Report on handover accounts debtors/creditors follow-up campaign reporting All reports as required and developed

Financial administration:

Compile monthly governance file Maintain contract register Assist financial accountant with ad-hoc queries, data analysis & finance projects liaising with banking, suppliers and other stakeholders re finance queries Assist with continuous improvement of financial processes assist with month end closing incl preparation of accruals and journals

Transactional activities for debtors/creditors:

Processing invoices, RTS and payments Monthly creditors reconciliations Obtaining approval for orders and invoice payments, requesting of correct financial documents Daily filing of journals, requisitions and invoices, payments etc.

Weekly/monthly reporting:

Processing and printing of purchase orders Managing of queries about debtors/creditors accounts prepare analysis of accounts

Perform day to day management of all payment cycle activities and provide efficient client service:

monitor accounts to ensure payments are up to date research and resolve invoice discrepancies and issues

Cashbook:

Reconcile all bank accounts' cashbook to bank statement and GL daily Month-end close processing and reconciliations Allocations of payments and receipts to debtors/creditors and creditors Filing of bank statements Follow-up, allocation and control of unallocated debtors/creditors Processing and reconciliations of debit order reports Journals for reallocation of incorrect allocated funds Petty cash payments, processing and reconciliation (TBC) track expenses and process expense reports prepare and process electronic transfers and payments prepare and perform payment runs

Ad Hoc:

Maintain asset register Manage stationery Other accounting tasks as needed Operational and administrative tasks as needed Stand-in duties for colleagues Review and arrange for bank payment releases Oversee and administer petty cash process * Assist colleagues with overflow work