Job Description

The Financial Administrator role is a financial accounting and auditing administration function located within the Independent Power Producer Office (IPPO). The IPPO was established in 2010 to provide rapid solutions to South Africaxe2x80x99s severe electricity supply constraints, by procuring new energy generation capacity from Independent Power Producers (IPPs). The IPPO was created as a project office hosted by the Development Bank of Southern Africa (DBSA) under a Memorandum of Agreement (MoA) between the Department of Mineral Resources and Energy (DMRE), National Treasury and the DBSA. The mandate of the IPP Office is to provide specialised services to government, including a) IPP Energy Procurement Management, b) Monitoring, Evaluation and Contract Management, and c) Professional Advisory Services. The IPPOxe2x80x99s skills, expertise and success in mobilising and delivering on time is recognised domestically and globally. The role has been necessitated for the purpose of effectively providing accounting and auditing administration to support the delivery of various power producing projects including, Renewable Energy, Battery Energy Storage, Gas to Power, Coal, and Hybrid energy facilities. Reporting to the Head of Finance the Financial Administrator will be responsible for the day-to-day financial and auditing processes and tasks. The Financial Administrator will adhere to and maintain appropriate governance throughout all financial and auditing practices.

Key Responsibilities

1. Ensure that all financial information is accurately captured onto the accounting system in line with the relevant accounting standards.

• Capture all invoices and credit notes and other transactions with the correct General ledger allocations by the 7th working day of each month
• Process all payments & receipts by the 7th working day of each month
• Reconcile cash book balances to bank statements by the 7th working day of each month

2. Secondary Administrator of Sage Pastel

• Liaise with IT department and Sage regarding technical issues experienced with Pastel
• Perform weekly backups

3. Maintain a secondary set financial information within Microsoft Excel to assist with cost control

• Operational expenditure database for tracking against supplier budgets
• Purchase order database
• Analysis of the various Bank accounts

4. Assist with Yearend and Interim Audits

• Preparing for audits
• Interaction with Auditors during Audits
• Addressing minor audit findings

5. Perform other Administrative Functions

• Preparing invoice files for payment
• Keeping physical records of all financial transactions and related documentation
• Performing miscellaneous tasks requested by senior finance staff such as filing, scanning and emailing.

6. Ensure compliance to Finance policies

• Ensure compliance to internal financial procedures.

7. Maintenance of Fixed Asset register

• Add new assets to register
• Remove disposed assets
• Reconcile to Trial balance by the 10th of each month
• Track location of Assets
• Depreciation is calculated according to policy and correctly accounted for

Expertise & Technical Competencies

The succesful incumbent must have: A National Diploma in Accounting/Auditing,
Minimum 3 yearsxe2x80x99 relevant experience A Bachelorsxe2x80x99 Degree will be advantageous

Required Personal Attributes

The successful incumbent should display:

• Interpersonal skills
• Financial and business analytic skills
• Problem Solving skills
• Decision making skills
• Excel Competent xe2x80x93 Intermediate Level (Pivots and charts)
• Attention to Detail

As well as:

• Analysis and Judgement
• Numerical Reasoning
• Assertiveness
• Customer Responsiveness
• Planning and Prioritising
• Results-orientated, deadline- driven and task-orientated
• Strong time management skills