Job Description

The Faircape Group constitutes a group of companies with interests in a number of activities including Healthcare, Retirement Holdings, Telecommunications and an ISP, Utility Management and infrastructure installation, Property Management and related activities.
FMS Property Managers is a proud market leader, managing over 80 sectional title schemes and homeowner associations. Our expertise lies in combining innovative solutions with cutting-edge software to deliver tailored services that meet the unique needs of our clients.
The Faircape Management Services (FMS Property Managers) is seeking a detail-oriented and highly organized Financial Administrator to join our team. The ideal candidate will be responsible for managing various financial tasks, including credit control, billing, levy clearance, and payments. This role requires exceptional attention to detail, strong time management skills, and the ability to work efficiently.
This is a fantastic opportunity where growth and challenges are guaranteed.
Duties include but are not limited to the following:

• Prepare and raise all billing schedules
• Generate utility schedules and proactively follow up on any outstanding schedules.
• Process internal invoicing accurately and as needed.
• Ensure all debit orders are loaded before month-end and attend to new debit order requests promptly.
• Send reminders to defaulting customers promptly.
• Issue letters of demand to customers with overdue accounts.
• Raise interest and debt collection fees on all overdue accounts
• Respond efficiently to internal and external billing queries
• Issue accurate levy clearance figures and maintain the levy clearance exceptions schedule.
• Follow up to ensure levy clearance payments are received, and certificates are issued on time.
• Monitor and address any outstanding property transfers at month-end.
• Load all ad hoc payments accurately
• Ensure recurring payments are loaded before month-end and follow up directly with contractors if invoices are unavailable.
• Maintain and update the recurring payment schedule consistently.
• Process all monthly municipal payments

Qualifications:

• Completed tertiary qualification in Accounting (advantageous)

Experience and Knowledge:

• Experience in the property sector would be an advantage
• Solid knowledge of financial processes, systems and related laws

Skills and Attributes

• Ability to analyse financial data to make informed decisions
• Excellent analytical and abstract reasoning skills
• Deadline oriented
• Excellent administrative skills
• Proven organisational skills and good time management
• Excellent written and oral communication skills
• Attention to detail, including the ability to quickly identify inconsistencies
• Responsible, accountable and dedicated
• Strong Computer skills (experience in Google Drive, Sheets, Docs advantageous)

Specific Requirements

• Solid and positive references
• Clear health record
• Clear credit record
• No criminal record

Faircape Benefits:

• Quarterly performance bonuses
• Long service leave
• Onsite Barista (free coffee)
• Vending machine with great subsidised snacks
• Discount on our internet (ISP) packages
• Flexi-time (working hours)
• Subsidised parking

We offer Barista produced coffee available all day to all our staff at Claremont.
Normal working hours are Mondays to Fridays from 08h00 until 17h00 with a 45-minute lunch break. The company allows employees, by approval of the direct manager, to work flexi-time between 07h00 and 18h00.
With centrally located and modern offices just across from Cavendish in Claremont, Faircape offers above market-related salaries. The amount offered will be dependent on qualifications, experience, and other market-related factors.
To see more about Faircape and what we have to offer go and look at our informative website - If you do not hear from us within two weeks, please deem your application unsuccessful.

Skills Required