Job Description

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Job Purpose

To ensure the timeous payment of suppliers by "stretching supplier payment terms" without hampering the supply of materials and services. To ensure the creation of

approved vendors in the system. Confirm receipt of all documents sent to the section and that they are properly approved before they can be processed for payment.

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Principal Accountabilities

Maintain the Creditors Master File, and ensure that all amendments are in line with the proper procedures and approvals. (This should include creation of a new supplier after the Line Manager's Approval - the system should not allow final Creditor / Supplier Amendment without the Manager's approval / confirmation).

Load Vendor accounts on SAP and AMOS.

Liaison with Technical Materials (Supply Chain Management) and Sales & Marketing Department for all suppliers related matters.

Ensure that Invoices are captured in the financial system (SAP), and AMOS timeously. (immediately on receipt with the necessary expense authorisation where applicable) to contribute to raising of expenses and creditors in the correct accounting period.

Ensure payment on time in accordance with contracts and payment requisitions, purchase orders, expense requisition and invoices. (Ensure three way matching before payment).

Adhere to internal controls for the section.



Adhere to internal controls for the section.

Maintain Accounts Payable System and related interfaces to ensure reliable information to facilitate timeous payments to suppliers.

Prepare Monthly Supplier / Creditor / Vendor Reconciliations, and submit to Line Manager for approval.

Raise and Manage Accruals on a Monthly basis, where invoices have not been received, to contribute to valid, accurate and complete reporting.

Ensure that Accruals raised are reversed on receipt of the invoice(s).

Prepare / propose a request for payment of Foreign Suppliers and request foreign currency funding for payment of Foreign Suppliers through Banking and Final Accounts Section.

Propose and recommend Local and Foreign Suppliers for payment.

Upload local and foreign suppliers onto Standard Bank and CITI Bank for payments.

Produce a Creditor Age Analysis on a Monthly basis.

Ensure proper, relevant and adequate record for all payments made are maintained and retrievable as and when required.

Once suppliers have been paid, send immediately the Proof of Payment and Remittance of Advice.

Attend to supplier queries immediately, and provide feedback where required to the Line Manager.

Produce the Upfront Payment Report on a Monthly basis for all Pro-forma payments.

Contribute to Cash Flow Management by producing a Cash Flow Forecast on a Weekly and Monthly basis. (This should involve liaison with all affected parties for payment, like Human Resources, Technical Materials, etc).

Liaison with Financial Officer: Bank and Final Accounts for all cash related matters.

General

Cooperate and respond timeously to request from both Internal & External Audit; and any other Regulatory body, including Engineering, Quality Assurance, Sales &

Marketing, Technical Material.

Contribute to the positive work culture, teamwork and environment, including

Health & Safety, to the Finance Department as a whole.

Be readily available for emergency payments.

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Qualifications & Experience

Matric with Financial Accounting.

B. Com degree majoring in Financial Accounting (Advantageous)

5 years Creditors / Accounts Payable exposure in a Medium to Large Company (Essential)

5 years Financial Management (Advantageous)

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Knowledge and Skills

Deadline-Oriented

Financial Skills

Accounting

Auditing

Business Knowledge

Analyzing of Information

Reporting

Microsoft



SAP and AMOS

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Attributes

Strong interpersonal skills.

Must be able to work under pressure.

Deadline driven.

Business acumen.

Dependable.

Team player

Attention to detail

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Additional Information