Job Description

Job Summary

Our client has an opportunity available for a Finance Clerk.

Requirements:

• Matric.
• BCom in Accounting.
• 2 to 3 years' experience in a similar position within the FMCG sector.
• Work effectively under stringent deadline and produce accurate results.
• Work independently, exercising effective judgement and initiative.

Responsibilities:

• Request Purchase Requests, Purchase Orders, Good Received Notes and Proof of Delivery from breweries, plants and all departments.
• Request Vendor statements and invoices via E-mail, Post or hand delivery.
• Ensure Invoices are matched against PR, PO and GRN with reference to quantities, description and prices.
• Ensure PR, PO and Invoices are properly authorised and are in accordance with appropriate levels of authority.
• Ensure that invoices related to contracts are in accordance with and agree to the contracts.
• Ensure that CAPEX Purchases are properly authorised with the proper Capex Approval Form, PO, GRN and Invoices correctly authorised and attached as a pack.
• Ensure the correct GL account and vendor account is utilised.
• Ensure that the correct VAT is applied to invoices.
• Ensure all batches are posted daily into SAGE 300.
• Prepare payment remittance and obtain Supervisor or Assistant Accountant's approval for payment.
• Ensure timeous payment of Vendors, ensuring discount claimed where applicable.
• Proof of payments, reconciliation and remittances to be scanned and e-mailed to Vendors where applicable.
• File all completed documentation alphabetically in the relevant period.
• Completed documents may not be removed from the office by any other employee.
• Aged payables should be monitored on weekly basis.
• Monitor and follow-up on all Open PO's.
• A standard monthly payments list should be kept up to date, to ensure all standard payments that should be processed every month, have been processed.
• All contracts must be kept on file.
• All previous copies must be kept in the file for at least 5 years.
• All PO's and GRN's must be compared with the prices on contracts.
• Update the electronic file with the contracts and make sure of the price escalation for rental contracts and payment terms.
• All contracts must be filed and locked and must only be copied with permission from Shared Services Manager.

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