Job Description

We are seeking a highly skilled and motivated Finance and Admin Assistant to join our team. The ideal candidate will have exceptional written and verbal communication skills, a proactive approach, and a strong work ethic. This individual should be results-focused, organized, and capable of taking initiative. As a Finance and Admin Assistant, you will play a vital role in supporting the financial and administrative functions of our organization. Collaboration and teamwork are essential for success in this position.

Responsibilities:

• Assist with financial recordkeeping, including data entry and reconciliation
• Assisting the Finance and Admin Assistant with various duties
• Generating invoices and payment of suppliers using Xero
• Financial bookkeeping and management of company records
• Maintain accurate and up-to-date financial and administrative files
• Track and manage employee leave and update relevant information on systems
• Management of office and facilities
• Take accurate minutes during meetings and distribute them in a timely manner
• Provide general administrative support, including managing calendars, scheduling appointments, and handling correspondence
• Coordinate travel arrangements for employees, including flights, accommodations, and transportation
• Able to coordinate recruitment activities throughout the business
• Support the team with ad hoc administrative tasks as required
• Banking compliance
• Making travel arrangements for team members including airlines, hotels and rental cars
• Can do attitude to chase suppliers and ensure the timeous release of Management accounts

• 2 years' relevant work experience, preferably in a finance or administrative role
• Matric Certificate is essential
• A diploma or degree in Finance or any relevant field
• Excellent written and verbal communication skills
• Proficiency in processing invoices and financial reporting using Xero (advantageous)
• Strong understanding of technical matters and business strategy
• Must be computer literate and have a strong command of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Ability to track and manage leave effectively
• Strong organizational skills and attention to detail
• Ability to work independently and use initiative to solve problems
• Willingness to work hard and go the extra mile to achieve results
• Experience in coordinating travel arrangements is desirable
• Professionalism and the ability to handle confidential information with discretion
• A positive and proactive attitude towards work

O'Brien Recruitment