Job Description

Duties/Pligte

Managing AVReQ's Budget

:Managing and overseeing AVReQ's annual operational budget. Administrating and loading all remuneration for contract staff and tutors. Preparing and submitting regular budget forecasts based on AVReQ's planned activities and strategic objectives. Assisting AVReQ's management team with strategic financial planning. Making national and international travel arrangements for staff and associates. Identifying and booking caterers for AVReQ events. Processing all financial transactions (including purchase orders, invoices, and research income and interest on funds). Capturing all financial information in compliance with SU's system and keeping up to date with changes in SU's financial systems and policies. Providing administrative and financial support for the preparation of financial reports for grant funders. Facilitating creating cost centres for opening and closing grant accounts. Capturing and processing scholarships, bursaries, and stipends for AVReQ's students and postdoctoral fellows. Ensuring accurate and timely disbursement of scholarship funds, in liaison with the University's Postgraduate Office and Student Fees Division. Responding to queries from students and postdocs regarding their scholarship payments.



Job Requirements/Pos Vereistes
A relevant administration qualification (e.g. National Diploma or equivalent). At least three to five years' relevant experience in financial administration within a higher education or research environment, preferably at Stellenbosch University. Demonstrable knowledge of SU's financial systems, NRF funding systems, or other higher education environments. Understanding of financial management, budgeting, and reporting. Attention to detail in entering and checking financial information to ensure accuracy. Proficiency in SU's financial management systems, Microsoft Excel, and other relevant office software. Excellent planning, prioritisation, and time management skills. Problem-solving skills and capacity for proactive approach to identifying discrepancies and knowing which departments to consult in the SU finance structure to resolve discrepancies. Verbal and written communication skills, particularly interpersonal skills and the ability to maintain positive working relationships with colleagues, external partners, researchers, and students. A high level of integrity, ethical conduct in relationships with researchers that requires transparency in the management of their fund's information.



Recommendation/Aanbeveling
* None.