Job Description

Temporary Finance AdministratorObjectives of the Rolexe2x80xa2Accurate and complete recording of financial transactions for relevant Group companies.xe2x80xa2Ensure proper filing and recording of all financial documents.xe2x80xa2Engage with various stakeholders and actively participate in the enhancement of the Finance function.xe2x80xa2Adhere to financial reporting calendar.Key ResponsibilitiesCore Financexe2x80xa2Prepare and post receipts, purchase orders, invoices, refund, and other standard bookkeeping tasks.xe2x80xa2Ensure timely and efficient retention / filing of all financial documents.xe2x80xa2Prepare and manage Accounts Receivable and Accounts Payable.xe2x80xa2Consult with Commercial and Legal departments to ensure accurate record keeping with regards to SOFxe2x80x99s, COAxe2x80x99s, cancellations and amendments.xe2x80xa2Preparation of the monthly invoicing for customers.xe2x80xa2Preparation of customer credit notes for review and processing.xe2x80xa2Follow up of all outstanding debts and assist with the collection of outstanding monies where required.xe2x80xa2Maintenance and reconciliation of the relevant cashbooks.xe2x80xa2Review/creation of POR packs pertaining to purchases and the issue of order numbers for all approved purchases.xe2x80xa2Process of authorised PORxe2x80x99s.xe2x80xa2Follow up of all outstanding purchases.xe2x80xa2Accurately record all supplier invoices and ensure the allocations to the correct General Ledger account and Tracking Category.xe2x80xa2Prepare supplier reconciliations for review, authorisation, and payment.xe2x80xa2Review, verify and process supplier cancellations.xe2x80xa2Inform Enterprise and Global Sourcing teams of billing changes that do not align with SCM.xe2x80xa2Preparation of supplier Interco analysis, including circuits, NRCs, and management fees.xe2x80xa2Liaise with customers and suppliers on all queries.xe2x80xa2Prepare, reconcile, and record all credit card transactions and receipts and ensure these charges are correctly authorised.xe2x80xa2File and/or archive both physical and electronic documentation within a reasonable period (24hrs).xe2x80xa2Adhere to all agreed financial reporting deadlines and tasks.xe2x80xa2Assist with or attending to various statutory or compliance items as required.xe2x80xa2Address various reports/schedules whether scheduled or Adhoc.xe2x80xa2Assist the Accountants and Financial manager with various Adhoc items as and when required.xe2x80xa2Ensure adherence to all internal policies and procedures.xe2x80xa2Maintain control of, process and reconcile all Petty Cash transactions.xe2x80xa2Assist with company audit tasks (as required).xe2x80xa2Assist with Reception relief.xe2x80xa2Manage the accounts mailbox and electronic filing of items into the relevant folder on the Finance drive.Generalxe2x80xa2Work both independently and as part of a team.xe2x80xa2Be willing to carry-out or assist with such tasks as may be required to achieve deliverables.xe2x80xa2Assist with other tasks that may be requested from time to time that may not have been specifically covered in the above tasks.xe2x80xa2Assist the business with proactively identifying any potential cost saving initiatives to support cost optimisation.xe2x80xa2Where possible, be proactive and make suggestions that could save both time / money and/or improve company efficiency.Key Relationshipsxe2x80xa2Build and maintain a professional, supportive, and friendly relationship with all personnel across the group and all departments.xe2x80xa2Engage with customers, suppliers, contractors and/or third-party individuals and companies in a professional, efficient, and respectful manner.Necessary Experience and/or Qualificationxe2x80xa2Xero Accounting Application Experience.xe2x80xa2Proficient in Microsoft Excel and Outlook and competent in other Microsoft Office apps.xe2x80xa2At least 3 years Financial Administration experience.xe2x80xa2Some experience in Forex and foreign transactions would be beneficial.Personal Skills/Competencies Requirexe2x80xa2Able to demonstrate a positive attitude and can?do approach to the role, company, and colleagues.xe2x80xa2Self?motivated and able to fulfill daily responsibilities with minimal supervision.xe2x80xa2Excellent verbal and written communication skills.xe2x80xa2Process driven, ensuring working processes are in place and adhered to.xe2x80xa2Strong attention to detail in the preparation of all schedules and reports.xe2x80xa2High work standards and ethics, offering performance above average for all duties and responsibilities assigned.xe2x80xa2Effective time management and the ability to meet agreed deadlines.xe2x80xa2Demonstrate responsibility and accountability for all tasks.Commitment to working with shared leadership and in cross?functional teams.visit https://towergroup.co.za/candidates/?job_id=1162380850

Tower Group