Job Description

AVI Ltd. is known for its leading household brands across many categories including hot beverages, sweet and savory biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

NATIONAL BRANDS LIMITED operates 5 manufacturing sites, offering world-class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savory and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a Factory Administrator at NATIONAL BRANDS LIMITED Durban, Tea Factory, and the successful incumbent will report directly to the Operations Executive.

Job Specification:

Key Performance Areas:

Coordinate travel and accommodation for Ops Exec and HODs:

• Coordinate and manage Domestic and International travel arrangements for Ops Exec, HODs, employees, and visitors (flights, accommodation, car hire, and forex for International trips
• Adhere to the "reasonable/cheaper travel pricing" rule
• Ensure travel & accommodation arrangements for international and local delegates and visitors are managed and organized prior to the date of travel
• Coordinate the traveling and accommodation costs according to budget

Administer expense claims of Ops Exec and HOD's:

• Capture expense claims, (including study loans) timeously on the AVI Web App for authorization and payment;
• Reconcile receipts and statements with expense claims, before submission
• Ensure that the claims procedure is followed
• Capture training expenses
• Resolve any queries on Purchase Orders vs Invoices
• Resolve queries on expense claims, working with the Site and the FSS team

Manage general office administration:

• Management of the Operations Executives' diary and appointments
• Coordinate the scheduling of boardrooms and meetings for NBL and site management
• Arrange quarterly Town Halls and monthly C Band meetings
• Arrange catering according to meeting requirements
• Coordinate the Ops Review meeting arrangements such as catering, clean garments, meals, the boardroom is clean, and office bar fridge has enough beverages
• Prepare the presentation slides for the Operations Executive and other HODs for Monthly Ops Review meetings and any other ad-hoc meetings
• Coordinate the daily activities of the admin cleaners and driver
• Complete job cards on Shopware /log calls to Engineering /Asset care
• Send and receive all courier documentation and parcels
• Collate and combine site weekly performance figures and send reports to Ops Executive
• Update factory planner schedule on a daily basis
• Liaise and manage relations between the Site and NBL Head Office
• Co-ordinate Site visits and factory tours for Internal and External visitors
• Daily collation and recording of factory results and numbers
• Manage Monthly cut-offs and recons
• Receptionist

Manage General Administration for Human Resources:

• Attend and participate in Full Circle Meetings and give information to be distributed on the notice board
• Order stationery, beverages, and cutlery and update the internal telephone list

Manage administration of site initiatives:

• Co-ordinate factory visitors and hampers for visitors if required
• Organize Farewell and Year-End functions
• Log calls to IT regarding HR Input related queries
• Communicate messages on the PA system when required
• Administrate the Team of the Month incentive scheme
• Co-ordinate any Site CSI initiatives
• Coordinate all meetings and functions, both on and off-site (venue, refreshments, catering, equipment, awards & certificates etc.)
• Taking minutes in meetings and typing the same

Minimum Requirements:

Experience:

• 3 5 years of relevant administrative experience
• Experience within an FMCG and Manufacturing Environment, working with Executives and a Senior Management Team

Qualifications:

• Grade 12
• Secretarial Diploma or equivalent

Additional Requirements:

• Advanced MS Office Skills
• SAP Experience
• Manage multiple activities
• Factory Performance and Indicators
• Shopware

Competencies:

• Documenting Facts
• Attention to detail
• Articulating information
• Staying composed
• Planning and organizing
• Maintaining productivity
• Meeting deadlines
• Building relationships

We are committed to the growth of internal employees and it is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applications. All external applications will be considered in line with our Employment Equity targets.

For more information about AVI LIMITED please visit our website on

Careers24