Job Description

Main Purpose

To manage DFA Facility Lease Payments and associated administration.

ACCOUNTABILITIES & RESPONSIBILITIES (KEY PERFORMANCE AREAS & TASKS)

Manage Invoice Processing

Gather monthly invoices for payment Follow-up with Landlords if invoices not received Check accuracy of invoices details for the respective landlords Create the Purchase Orders for invoices Get invoice approved for payment Submit invoice to finance department for payment as per the payment schedule Confirm that payment was processed

Process lease information

Gather signed contracts from DFA Legal department Load contracts onto the DFA M-Drive Capture information pertaining to contracts onto internal system Audit the accuracy of data on a yearly basis Update data changes onto the system

Create Requisitions & Purchase Orders

Gather quotations Check the validity of quotes Create requisitions orders Tracking & following up of requisition process Generate Purchase Orders

General Administration / Office Management

Manage meetings and associated travel arrangements for NAS department. Prepare reports and presentations for management. Develop and maintain appropriate filling system Provide general support to visiting customers / NAS stakeholders

Track and Report on actuals versus Budgets


Perform monthly reporting on payments due. Reconcile Purchase Orders into Capex, Opex and Cost of Sales Budgets Identify and Flag potential overspends on agreed thresholds Analyse / Identify the impact of scope changes to the NAS Budget

Miscellaneous

Perform any other work-related duties and responsibilities that may be assigned from time-to-time by management

Competencies and Minimum Requirements

:

Knowledge, qualifications and experience

A matric qualification Studying towards a Financial Diploma would be advantageous At least 3 years' experience in Creditors & Debtors or a similar financial related role Experience in B2B ICT / Telecommunication Sector would be advantageous

Working Conditions

Office Based



Travel when required

Disability Status

N/A