Job Description

The Facilities Coordinator is responsible to oversee all activities inside the buildings to make sure that all health, safety and security standards are met and where necessary arrange for repairs. This position is also responsible for educating, advising, and counselling, staff on healthy, security, safety, and risks and to reduce or transfer risks.

Main Duties Will Include but Will Not Be Limited to:

• Formulate, implement, administer, and evaluate all health, safety, security, and risk management strategies to manage the health, safety, security, and risks efficiently and cost-effectively.
• Responsible for educating, advising, and counselling, staff on healthy, security, safety, and risks and to reduce or transfer risks.
• Coordinate and oversee Occupational Health and Safety.
• Remain informed of the dynamic changes that occur within the business and make the best health, security, safety, and risk mitigation method decisions based on the changes.
• Ensuring the Company is compliant with health and safety regulations.
• Responsible for and oversee incident prevention, investigations, and management.
• Create and maintain comprehensive documentation, plans and reports.
• Ensure standards and requirements are met through conducting quality assurance tests.
• Fixing minor issues or arranging for repairs when needed.
• Coordinate project management activities, resources, equipment, and information.
• Oversee the administration of every project, including but not limited to daily reports and inspections.
• Analyse risks and opportunities throughout each project.
• Oversee the project procurement management.
• Monitor project progress and handle any issues that arise.
• Other duties as assigned.
• Perpetual positive attitude and enthusiasm

• Grade 12 (or equivalent)
• Relevant Bachelor's Degree or equivalent combination of an appropriate facilities and maintenance qualification coupled with work experience.
• Proven work experience as a Facilities Coordinator, Project Manager, or similar role
• OHSA trained.
• Computer literate (Microsoft Office)
• Supervisory and Team Leader skills with the ability to motivate, develop and supervise others.

• Experience in project management, from conception to delivery
• Familiarity with safety, risk management and quality assurance control
• Occupational health and safety experience
• Knowledge of training and supervisory / management techniques.
• Business acumen and good understanding of business processes and functions
• A good working knowledge of health and safety and security requirements.

• Excellent organizational skills
• Multi-tasking in a fast-paced environment
• Strong problem-solving skills
• Time management skills
• Excellent verbal, written, and presentation skills.
• In-depth knowledge of building safety regulations and security protocols

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