Job Description

Tsebo Facilities Solutions is looking for a proactive and organised Facilities Co-ordinator to support the delivery of workplace and facilities services for our client. The role ensures effective financial administration, supplier management, customer service and compliance with TFS processes and quality standards.
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.
Duties & Responsibilities Monitor and manage OPEX and CAPEX costs; support monthly variance reporting. Process and track purchase orders, quotations and invoices via On Key. Ensure accurate costing, invoicing, supplier payments and adherence to financial controls. Maintain contract documentation and implement TFS policies, including Quality, Environment and Health & Safety. Liaise with suppliers and ensure compliance with invoicing and procurement requirements. Provide customer service support; resolve or escalate queries timeously. Prepare monthly reports and maintain accurate records.
Skills and Competencies Strong computer literacy (Word, PowerPoint, Excel) Knowledge of facilities equipment, materials and suppliers Understanding of SLAs and financial processes Excellent communication, organisation and time-management skills Customer-centric, professional and able to work under pressure Strong problem-solving, analytical and report-writing skills
Qualifications Grade 12 (non-negotiable) Facilities Management or Hospitality Diploma (or equivalent) MS Office proficiency On Key & Helpdesk operations experience Minimum 3 years' experience in a similar environment

Skills Required