Job Description

Job Summary A client in IT/Telecommunications is looking for an Executive Secretary to provide secretarial and administrative support to Managing Executive in the Division. Assist in creating a high performing team by supporting the wider teams and ensuring team communication, activities, and celebrations. Email and Diary Management: Maintain the Managing Executive of Divisionxc3xa2xe2x82xacxe2x84xa2s diary and schedule appointments. Manage email inbox Communication (Oral and Written): Screen and direct incoming calls to the relevant person/department Provide secretarial support at various meetings and record minutes. Prepare PowerPoint presentations and monthly reports Compose and type responses to office correspondence and inquiries for the Managing Executivexc3xa2xe2x82xacxe2x84xa2s signature. Liaise with clients, suppliers, service providers, and VIP guests. xc3x82 Organisational and administrational support including Office maintenance: Co-ordinate events, meetings conferences, seminars, workshops, and management strategic workshops, for the ME of the Division and the Executive Heads Coordinate team building and conference activities. Coordinate travel arrangements and business itineraries for national and international. Keep a complete, confidential, and up-to-date record of all matters related to the Business area. Assist new personnel with obtaining necessary office equipment and management of stationery for the division. Create and maintain an effective filing system. Responsible for office area maintenance Administration of company tools such as company phones, SIM cards, IT equipment Ensure health and safety awareness and adherence in the office is adopted by the whole team Ensure all operational risks are up to date and are managed accordingly xc3x82 Relationship Management and Team Culture: Maintain a close working relationship with other divisions within the wider Vodacom business units and relevant Vodafone business units. Understand the importance versus urgency of the issue, and who needs to be addressed or informed Knows what should be confidential and demonstrates a high level of discretion Understand the players who are important to the business and manage those relationships appropriately xc3x82 Budget and Reporting: Ensure deadlines around budgeting, reporting, training, etc. are efficiently planned and delivered Ensure reconciliation of all spending for the ME and Executive Heads Co-ordinate monthly operations report and dashboard report Provide an overview of the opex budget and direct expenses budget and highlight anomalies Matric is essential A secretarial certificate/ diploma qualification is essential A minimum of 2 - 3 years of executive secretarial experience Minimum 1 - 3 years of Business Administration experience in a corporate environment Minimum of 6 months experience working with Oracle Financials Job Related Skill: Excellent administration skills are essential Excellent organisational skills are essential The ability to pay attention to detail is important Computer Literacy skills xc3xa2xe2x82xacxe2x80x9c MS Office (Word, Excel, PowerPoint) are essential Good interpersonal skills are essential and a team player Good oral and written communication skills are essential Ability to maintain confidentiality at all times Ability to work under pressure meet tight deadlines and embrace change Ability to work independently Results-orientated and self-motivated Business awareness of Online, sales, service, marketing, and finance is essential Team cohesion ability Political savvy Job Related Skill: Excellent administration skills are essential Excellent organisational skills are essential The ability to pay attention to detail is important Computer Literacy skills xc3xa2xe2x82xacxe2x80x9c MS Office (Word, Excel, PowerPoint) are essential Good interpersonal skills are essential and a team player Good oral and written communication skills are essential Ability to maintain confidentiality at all times Ability to work under pressure and meet tight deadlines and embrace change Ability to work independently Results-orientated and self-motivated Business awareness of Online, sales, service, marketing, and finance is essential Team cohesion ability Political savvy

TalentCru

Recruiter

Job Mail