Job Description

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• To contribute to the efficiency of the business by providing personalized and timely support to the CEO and Executive members

• Matric with 4-6 years PA experience
• PA diploma or certification
• Proven experience as an Executive Assistant or other relevant administrative support experience
• Computer Skills (MS Excel Advanced) Highly Advantageous
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment

• Managing the CEOxe2x80x99s diary and all related meeting logistics via MS Teams and in person
• Arranging all local business travel for all employees, including consultants and auditors if required
• Arranging international business travel for all employees including visa requirements and foreign exchange
• Coordinating pool cars requirements for travellers and hiring cars where necessary
• Editing and writing articles for First Batteryxe2x80x99s in-house quarterly magazine, the Battery Buzz and the weekly Charged-UP
• Preparation of monthly expense and mileage claims for East London Directors and quarterly expenses to Metair for CEO
• Handling meeting room bookings and taking minutes at Directorxe2x80x99s meetings on occasion
• Planning plant tours for visitors and suppliers, including catering and logistics
• Compiling and creating presentations for internal and customer meetings using MS PowerPoint
• Liaising with Finance Department in connection with travel and accommodation purchases
• Ordering foreign exchange as well as medical insurance through Discovery for international travellers
• Preparation of monthly travel savings reports for Purchasing and monthly sustainability reports for Metair, FNBxe2x80x99s holding company (carbon footprint data)
• Faxing, photocopying, filing, archiving and general administration as required
• Collating correspondence (internal and external) for Directors to deal with when convenient
• Distribution of incoming and outgoing mail
• Administering various work-related WhatsApp groups
• Ad hoc duties for the HR Director and other Executives
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material

• A proactive approach to problem-solving with strong decision-making skills
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask

Abantu Staffing Solutions