Job Description

Job Number
71824



Job Type
Permanent



Job Title
Executive Personal Assistant



Computer Skills
MS Excel,MS Outlook,MS PowerPoint,MS Word



Industry
Business Services



City
Johannesburg



Province
Gauteng






THE JOB AT A GLANCE


As an Executive Personal Assistant, you will be responsible for supporting and providing the assigned Exco member/s with general administrative and secretarial assistance. You will be responsible for attending to visitors, dealing with enquiries and supplying information to internal/external customers (Board of Directors, Internal Staff and Management). Furthermore, you need to have the ability to keep matters confidential, maintain an authoritative disposition as the xe2x80x9cgate-keeperxe2x80x9d yet remain humble, well-liked and non-political and an important member of the team.


WHAT WILL YOU DO?


Provide general secretarial support to assigned Executives

• Travel Arrange meetings/workshops.
• Manage, organise and maintain the diaries of assigned Executives timeously and promptly.
• Screen incoming emails, posts, phone calls, enquiries and requests, often corresponding on behalf of the manager.
• Meet and greet visitors at all levels of seniority.
• Arrange for flowers to be sent to staff members who have suffered a bereavement or have been hospitalised for more than 3 days.
• Arrange conferences and special functions.
• Order calendars and diaries annually.
• Book meeting rooms and arrange parking as and when necessary.
• Devise and maintain office systems, including data management and filing.

Manage travelling arrangements

• Make travel arrangements xe2x80x93 including but not limited to arranging visas and accommodation.
• Sign off travel at the end of each month.
• Ensure that travel authorisation forms are completed correctly, signed and approved by the relevant manager.

End-to end arrangement of management and ad hoc meetings

• Co-ordinate and arrange MANCO and senior management meetings.
• Prepare and circulate meeting agendas.
• Take accurate and professional minutes during meetings.
• Arrange and supervise catering for all relevant meetings.
• Call special meetings with directors and government officials as and when required by the CFO.
• Produce professional documents, briefing papers, reports, presentations and general correspondence.
• Carry out background research and presenting findings
• Compile monthly medical roster for doctors for circulation in the last week of each month.
• Arrange and co-ordinate operations and medical workshops as and when necessary.
• Collate and distribute month end reports to assigned Executives.

WHAT YOU'LL BRING TO THE TABLE?

• Grade 12.
• Secretarial/Administration Diploma/Degree from a SETA accredited institution (with minute taking as one of the subjects).
• 3-5 years relevant industry experience.
• Knowledge of administrative and clerical procedures.
• Computer literacy: intermediate level MS Word, Excel, PowerPoint and Outlook Literate and Numerate.
• Knowledge of customer service principles and practices.
• Multilingualism.
• Valid Driverxe2x80x99s License.
• Own transport.

WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company thatxe2x80x99s 127 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.


To apply immediately for this position click here: www.unique.co.za/candidate_registration_1.aspx?JobID=71824&referrer=Unique




Inherent Requirements

• Grade 12.
• Secretarial/Administration Diploma/Degree from a SETA accredited institution (with minute taking as one of the subjects).
• 3-5 years relevant industry experience.
• Knowledge of administrative and clerical procedures.
• Computer literacy: intermediate level MS Word, Excel, PowerPoint and Outlook Literate and Numerate.
• Knowledge of customer service principles and practices.
• Multilingualism.
• Valid Driverxe2x80x99s License.
• Own transport.

What Qualification
Secretarial/Administration



Minimum Qualification
Bachelors



Status
Available