Job Description

Description:
The Executive Personal Assistant will provide critical support to the Chief Operations Officer at AHRI. This role will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chief Operations Officer. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive PA must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Overview of Duties:
Executive Assistance

• Completes a broad variety of administrative tasks Including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures that schedule is followed and respected. Provides "gatekeeper" and "gateway" role.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Chief Operations Officer to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Chief Operations Officer, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chief Operations Officer ability to effectively lead the Institute.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Minimum Qualifications
1.A relevant degree qualification.
2.Qualification in Project management preferable.
Minimum Experience
1.Minimum of 5 years' experience in a similar role.
2.Experience in scientific activities related to the work of the institute is an advantage.
3.Well-developed oral and written communication skills.
4.A very high level of IT competence, using a range of hardware platforms, with proficiency specifically in Outlook, Word, Excel, PowerPoint, Adobe Acrobat Professional and web-based forms, including calendar. Able to set up conference calls.
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Worker Type: Employee
The application closing date: 23 Sept 2025
Please note that only shortlisted candidates will be contacted, kindly consider your application as unsuccessful if you do not hear from us within 14 days of the application closing date.

Skills Required