Job Description

Supports Executive or Manager in accomplishing the respective personal targets, duties and responsibilities.

Responsibilities of the Role

Completes assigned advanced administrative and clerical duties Provide support and solutions to business unit managers in regards with their business needs in the operations of their business unit. Extensive Diary Management Schedules appointments and meetings Type, format/edit and prepare protocols Structures agendas and takes minutes at meetings with minimum guidance from the Executive Follow-up on actions emanating from meetings on behalf of the Executive Coordinates and establishes all travel arrangements. Reconciles travel and expense reports. Screens and answers in and outbound emails / correspondence as appropriate. Monitors all information flow, including maintaining paper and electronic files. Prepares presentations, reports, statistical charts and briefings. Disseminate internal communications using the different communication channels at disposal and as appropriate. Co-ordinate resources to gather information to prepare first draft of various reports. Effective handling of customers/clients maintaining a professional and calm manner and ensuring that follow-ups are done and the customer is satisfied Ability to maintain confidentiality of all information both from internal and external sources To be flexible and able to adapt and change responsiveness in an environment of constant shifting priorities High level of contact with external parties, stakeholder and clients is required Ability to build and maintain relationships and networks
Qualifications and Experience

Exceptional time management abilities, including managing multiple calendars Relevant Office Management Qualification 3-5 Years Prior Experience in managing a Snr Manager/Executives Office Excellent business writing skills Solid interpersonal skills, showing an ability to work through influence rather than control and to be able to interact at all levels and Communication skills (verbal and written), communicate effectively at all levels and liaise with the support teams and various divisions Perform as team player as well as role model for various staff members in the organization exhibiting qualities of caring, courtesy, helpfulness and respect. Strong organizational and planning skills Strong Administrative Skills and excellent attention to detail and high level of accuracy in his or her work Proactive nature and good energy levels Ability to work under pressure at times and display initiative
Skills and Attributes

Effective handling of irate customers maintaining a professional and calm manner and ensuring that follow-ups are done and the customer is satisfied Ability to maintain confidentiality of all information both from internal and external sources Eloquently express the Executive's requirements/instructions to other staff members To be flexible and able to adapt and change responsiveness in an environment of constant shifting priorities High level of contact with external parties, stakeholder and clients is required Ability to build and maintain relationships and networks
Job Type: Temp to perm
Contract length: 12 months

Work Location: In person