Job Description

Must have Construction Company experience

Minimum requirements:

• 5+ years general PA experience in past passed industry (if matric)
• 3+ years executive PA experience (ideal)

MAIN OBJECTIVES
Job Activities are processes of achieving main objectives

Handle 2 X Directors Administration

• Ensure that all personal RICA information is up to date.
• All medical related tasks are to be processed on their behalf.
• Effectively resolve any telecommunication related problems that occur.
• When required, all property related purchases are to be discreetly handled.
• Management of personal property and assets related administration including dealing with utility bills, levies, insurance and any other related documentation.
• Manage all incoming telephone calls for directors.
• Greet and manage all guest appointments for directors.
• Ensure that any requested interaction with directors are managed by enquiring their availability and directing interaction accordingly.
• If any documentation is required to be viewed by the directors, receive documentation and timeously bring to their attention.
• If documentation is required throughout a meeting, gather documentation and ensure timeous presentation of documents for directors.
• All meetings with directors are to be adequately noted, summarized and summaries are to be saved under relevant folder.
• Any actions resulting from meeting notes with numerous parties are to be noted, requested and followed-up on. Alternatively, directors are to be reminded of tasks as per meeting on due dates or within discretional time.

General Administration

• Timeously and effectively resolve all company related insurance claims by managing the process throughout.
• Ensure that all company vehicles are legally licensed by timeous renewal of documentation and ensuring that all licenses are up to date.
• Management of municipal accounts for tenant by adequately dividing allocated utilities and levies and invoicing tenant in a timeous manner.
• Ensure that the vendor data base is up to date and accurate.
• Diligently manage all creditor applications.
• Ensure all company certification is up to date and meets the various requirements.
• Adequately manage and track all traffic fines.
• Manage of all company, inter-company or personal property and assets, this includes the effective management of tenants when required.
• All office and directors shopping to be done timeously and efficiently as required.
• Source and advice on suppliers of various services related to personal property or assets when required.
• Adhere to all incoming e-mails and address correspondence when necessary.
• Ad-hoc tasks and requirement

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