Job Description

Job Advert Summary

We are seeking a highly organized, proactive, and detail-oriented

Executive Assistant & Office Manager

to provide professional support to the Exco Team, with a primary focus on assisting the CEO and ensuring smooth day-to-day office operations. This dual role requires a confident communicator who can balance executive-level administrative duties with effective office management.

Minimum Requirements

Strategic thinker with strong systems orientation. Analytical and data-driven mindset with problem-solving skills. Ability to build trust, engagement, and credibility with senior leadership. Excellent written and verbal communication skills. Strong collaboration and interpersonal abilities. Highly organized with exceptional attention to detail. Flexible, adaptable, and solutions-focused. Proven experience as an Executive Assistant, Office Manager, or in a similar dual role. Strong track record of managing executive-level stakeholders. Event management experience is an advantage. Tech-savvy with proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint). Professional, discreet, and able to handle sensitive information with integrity.

Duties and Responsibilities

Executive Support

Proactively manage and coordinate the Lead Teams diaries, meetings, and appointments. Provide confidential administrative support to the CEO, including document preparation, correspondence, and meeting follow-up. Coordinate travel arrangements, itineraries, and logistics for the Lead Team.

Office Management

Oversee the smooth running of the office, including reception, administrative support staff, and cleaning team. Manage procurement of office supplies, equipment, and services within budget. Identify, escalate, and resolve office infrastructure and logistical issues. Ensure a professional, welcoming, and efficient office environment.

Event Coordination - Newmark Rugby Box

Manage invite lists, RSVPs, and guest communications for each event. Coordinate catering, hosting, and on-site logistics. * Oversee post-event wrap-up, ensuring seamless execution and a positive guest experience.