Job Description

Key Responsibilities:

1. Calendar & Schedule Management

Manage and optimise the director 's calendar, scheduling meetings, appointments, and travel arrangements. Prioritise and coordinate daily activities to maximise productivity. Set up reminders for critical deadlines and commitments.
2. Communication Management

Handle incoming and outgoing communications, including emails, calls, and correspondence. Draft, proofread, and edit documents, reports, and presentations. Serve as the primary point of contact between the director and internal/external stakeholders.
3. Travel Coordination

Plan and manage travel logistics, including flights, accommodations, and ground transportation. Prepare detailed itineraries with necessary documents. Handle any travel-related issues that arise
.4. Meeting Coordination & Support

Schedule, organise, and prepare materials for meetings, ensuring agendas and reports are ready in advance. Take detailed meeting minutes and track follow-up action items. Arrange meeting venues, refreshments, and technical requirements.
5. Administrative Support

Maintain accurate filing systems, both digital and physical, for easy retrieval of information. Manage office supplies and ensure operational efficiency. Assist with expense reporting, reimbursements, and budget tracking.
6. Project & Task Management

Assist in planning, coordinating, and executing special projects. Track project milestones and deadlines, ensuring timely completion. Support the director in strategic initiatives and decision-making processes.
7. Confidentiality & Discretion

Handle sensitive information with the utmost confidentiality and professionalism. Manage confidential files, contracts, and legal documents securely.
8. Stakeholder & Relationship Management

Maintain strong professional relationships with clients, vendors, and business partners. Act as a liaison between the director and key stakeholders. Coordinate networking events and professional engagements
.9. Office & Event Coordination

Organise corporate events, team events and meetings, as well as director engagements. Coordinate logistics for off-site meetings, retreats, and conferences.
10. Research & Report Preparation

Conduct research on industry trends, competitors, and market insights. Prepare reports, summaries, and briefing notes for director decision-making.
11. Process Improvement & Efficiency Optimisation

Identify and implement improvements to administrative processes. Streamline workflows to enhance overall efficiency.
12. Crisis Management & Problem Solving

Proactively address challenges, conflicts, and urgent matters. Troubleshoot issues to minimise disruptions to the director 's schedule.
13. Budgeting & Financial Support

Assist in managing budgets, tracking expenses, and reviewing financial reports. Ensure invoices and payments are processed in a timely manner.
14. Personal Assistance

Manage personal appointments, errands, and household tasks for the director . Handle personal travel arrangements and event planning. Ensure lunch provisions are made
15. Digital & Technology Management

Utilise productivity tools and software Microsoft Office project management tools. Troubleshoot minor IT issues and liaise with IT support when needed
.16. Legal & Compliance Support

Assist with document preparation for contracts, agreements, and compliance reports. Ensure company policies and procedures are followed in director -level decisions.
17. Time Management & Prioritisation

Anticipate the director 's needs and proactively manage their time effectively. Handle last-minute requests and changes with flexibility.
18. Data & Document Management

Organise, maintain, and retrieve key documents, reports, and presentations. Ensure document accuracy and version control. Key Skills & Qualifications:*
Proven experience as an Director Assistant or similar role. Excellent communication and interpersonal skills. Strong organisational and time management abilities. High level of discretion and professionalism. Proficiency in Microsoft Office Suit, and project management t Ability to multitask and work under pressure in a fast-paced environment. Strong problem-solving and decision-making
.Education & Experience:

Education: Bachelor's degree in Business Administration, Communications, or a related field

Experience : 3-5 Years in similar role

Job Type: Full-time

Pay: R15000,00 - R20000,00 per month

Education:

Diploma (Required)
Experience:

Executive Assistant : 3 years (Required)
Location:

Johannesburg, Gauteng (Required)
Work Location: In person