Job Description

REMOTE Executive Assistant / Operations Coordinator - Real Estate
About the Role
Our client is seeking a dynamic and proactive Executive Assistant / Operations Coordinator to support one of their Co-Founders. This is far more than a traditional admin role -- it's a unique opportunity for someone with initiative, energy, and a fresh perspective to contribute meaningfully to the fast-paced world of real estate acquisitions.
The Co-Founder oversees two growing businesses: a self-storage company and a real estate acquisition firm focused on apartment investments. This position will primarily support the apartment acquisitions arm, playing a key role in identifying investment opportunities and managing projects. The Co-Founder is passionate about mentorship and is eager to train the right person to take on increasing responsibilities. If you're looking for growth, ownership, and variety in your role -- this is it.
What You'll Do
Executive Support & Coordination
Manage the Co-Founder's inbox and calendar to ensure smooth scheduling and communication.
Handle administrative tasks and correspondence to keep daily operations running efficiently.
Draft clear, professional email communications with internal and external stakeholders.
Keep track of all open items and ensure timely follow-up on tasks and requests.
Real Estate Operations & Project Support
Conduct market research to help identify new apartment acquisition opportunities.
Assist in creating comprehensive investment portfolios and supporting documentation.
Request and compare quotes (e.g., insurance, financing) by liaising with relevant providers.
Coordinate project updates with brokers, maintaining clear and timely communication.
Use ClickUp to manage due diligence checklists and track seller-provided documents.
Jump into various ad hoc projects and support tasks as they arise, with flexibility and enthusiasm.
What You Bring
A positive, energetic attitude and a willingness to learn.
Outstanding organizational skills and keen attention to detail.
Strong math skills, especially useful for financial comparisons and quotes.
Excellent written and verbal communication skills, with a polished, professional tone.
Self-driven and reliable, with a strong ability to take initiative and follow through.
Comfortable using standard office software and managing digital workflows.
Experience with ClickUp is a bonus -- otherwise, a quick learner eager to master new tools.
Real estate or acquisitions experience is a strong plus but not required.