Job Description

Key outputs

Perform complex office administration tasks and provide support to the executives for Human Capital (HC) and Remuneration and Benefits on deliverables, including personal administration

Manage complex calendars, arranges meetings, and appointments of assigned executives

Communication with internal and external HC contacts at senior levels and HC relationship management

Provide support to the HC leadership team members which includes ad hoc administrative duties, coordination of various management meetings and BBS huddles and follow-up on operational matters

Develop, implement, and administer departmental office systems and standards for Human Capital to maintain a professional image of the department. Create HC Purchase Requisitions, MIGO, and ensure payment of suppliers by due date

Monitor budget, including tracking expenditure and providing reports for departmental office and administration costs

Review, assess route, answer and monitor follow-up actions on correspondence and engaging with various senior stakeholders to ensure deadlines are met

Coordinate and consolidate routine Human Capital reports and various KPI dashboards

Provide wide range of support including composing and editing communication, consolidating and editing presentations, business plans, formatting and editing board papers and proposals

Coordinate and schedule events, including conferences, seminars, meetings etc. for the department as required Answer, screen and route phone calls/queries, mail, and e-mail messages to relevant people

Efficient coordination and processing of all travel arrangements, accommodation, and coordination for the relevant executives and direct reports

Maintenance of data and electronic filing of all documentation in the offices of the assigned executives

Qualification, Experience and Competencies

Seasoned Personal Assistant that has worked with executives for least 6 years, At least 4 years practical experience in HR

Diploma in Human Resource Management (undergraduate degree in HR would be advantageous)

Excellent computer, MS Office (Word, PowerPoint, Excel, Teams) and ERP skills

Excellent business communication and presentation skills (written and verbal skills)

Good business and financial acumen

Personable, cheerful personality

Flexible and willing to handle issues outside of normal contracted hours Knowledge of procure-to-pay processes

Clean drivers' licence Ability to prioritise workload and high-level admin abilities Attention to detail and strong planning, organising and coordination skills * Strong customer service orientation