Job Description

VACANCY: EXCUTIVE ASSISTANT



TYPE OF EMPLOYMENT: FIXED TERM CONTRACT



DURATION; 12 MONTHS



GRADE: B-UPPER



DIVISION: FABRICATION



CLOSING DATE: 02 MAY 2025



As a proudly South African company with a global footprint, Rand Refinery is one of the world's leading Gold and Silver Refiner and operates one of the largest low-grade gold recovery Smelters on the African continent. With over a 100-year history, we have transformed and reshaped value not only in metals but people's lives too. We've spent the last century using innovation to create real competitive advantage for our partners, our communities and our business.



Build your career with us!




PURPOSE OF THE POSITION



The Executive Assistant ensures that the Chief Executive (CE) and Chief Financial Officer's (CFO) day-to-day operations run smoothly and effectively. The incumbent will be responsible for diary management, meeting preparation, travel administration (International and local). The incumbent must demonstrate excellent communication skills, attention to detail, organisational skills, discretion, and the ability to manage multiple tasks efficiently.



SUMMARY OF KEY RESPONSIBILITIES INCLUDED BUT NOT LIMITED TO


Support the CE and CFO by providing professional and confidential administrative & secretarial services. Attending to diary management, meeting preparation, event attendance, travel administration and ad-hoc projects as required. Manage incoming calls, screen and manage all emails and messages. Establish and maintain accurate databases, distribution and contact lists. Process and prepare all payment requests, administer company credit card, expense claims and other payments. Manage all travel, flights, accommodation, venue and transport arrangements and compile detailed itinerary for CE and CFO. Ensure appropriate electronic storage of compliance reports/files according to defined standards. Run errands and complete tasks as requested including personal matters e.g. medical aid claims and queries, subscriptions etc. Organise internal and external meetings - arrange venues, catering etc.


MINIMUM REQUIREMENTS


A completed Matric qualification. Bachelor's degree/ National diploma in a relevant field, such as Business Administration / Business Science/ Public Administration. 5 -8 years proven experience preferably supporting C-suite executives.

SKILLS/ COMPETENCIES



Proficient in Microsoft Office - Word, Excel, PowerPoint, SharePoint, SAP. Excellent communication skills (written and oral)- Adept at clear, professional communication. Report writing skills. Highly Organised & Detail-Orientated: Managing multiple tasks, keeping meticulous records, and maintaining organised systems. * Ability to handle sensitive information with confidentiality and discretion.