Job Description

Overview:

As an Executive Assistant, your primary responsibility will be to provide high-level administrative support to the executive team, such as the COO or other top-level executives. You will be expected to manage a wide range of administrative tasks and ensure efficient operation of the executive office. Your role will require a high level of organizational and multitasking skills, along with the ability to handle confidential information with professionalism and discretion.


Qualifications:

Education and specific training:

Secretarial or admin qualification preferred but not compulsory 5 Years' experience plus working in a customer-centric environment Proven experience as an executive assistant or similar role. A formal qualification in business administration or a relevant field is preferred but not required

Skills & Attributes

Excellent organizational and time management skills. Strong written and verbal communication skills. Ability to prioritize and handle multiple tasks simultaneously. Attention to detail and accuracy in work. Ability to work independently with minimal supervision. Strong problem-solving and decision-making abilities. Professionalism, integrity, and confidentiality.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities:

Key Responsibilities and Accountabilities:

Manage executive calendars and schedules, including arranging meetings, appointments, and travel arrangements. Prepare and coordinate meeting agendas, presentations, and other materials needed for executive meetings. Act as a liaison between the executive team and staff members, clients, and external stakeholders. Screen and prioritize incoming correspondence, emails, and phone calls for the executives. Draft and proofread various documents, including emails, reports, and memos. Conduct research and compile information for various projects and presentations. Assist in the preparation and review of financial reports, budgets, and expense reports. Coordinate and organize company events, conferences, and seminars. Maintain and update confidential company records and documents. * Handle sensitive and confidential information with the utmost discretion and professionalism.