Job Description

Next-Level Events Need Next-Level Talent.

We're Hiring a Mid-Level Project Coordinator.

About Us

With over 20 years of experience delivering live, hybrid, and virtual events and experiential projects, we don't simply execute briefs - we design moments that are considered, unexpected, and impactful. This is where strategy, creativity, and precision meet.



Our approach is called

Formula X

. It's more than a strategy - it's our culture: a guiding philosophy grounded in deep ownership, a relentless pursuit of excellence, and a drive to innovate. It defines how we think, how we work, and how we perform. Every project is an opportunity to refine our thinking, strengthen our output, and elevate how we show up for our clients and for each other.

The Role

We're looking for a mid-weight Project Coordinator to join our team on a full-time, permanent basis.



This role is suited only for someone who already understands the realities of live delivery - tight timelines, shifting scopes, multiple suppliers, and on-site pressure. Someone who thrives on structure, detail, and execution, and can confidently coordinate the operational detail that underpins high-quality execution.



You'll support our Project Managers across multiple projects, acting as the operational backbone that keeps everything moving smoothly - from documentation and logistics to supplier coordination and on-site execution.



This is a hands-on role with real responsibility, exposure to complex projects, and clear opportunities for growth within project delivery.

Non-Negotiables:

3+ years proven experience in live, hybrid and virtual events and experiential projects. Please note: Project coordination experience in industries such as mining, construction, finance, or IT (without live event delivery experience) will not be considered. Demonstrated experience coordinating event suppliers, logistics, and project documentation. Strong operational and administrative capability, with exceptional attention to detail. Proven ability in managing multiple projects simultaneously, each with its own deliverables, timelines, priorities, and stakeholders. Confidence working with schedules, function sheets, call sheets, and project files. Ability to remain calm, solutions-focused, and effective under pressure and tight deadlines. A collaborative, proactive attitude, with the ability to work independently when required. Willingness to work flexible hours and attend on-site events when required.

The Basics:

Fluent in English, with strong written and verbal communication skills. High standards for accuracy, organisation, and follow-through. Strong sense of accountability, professionalism, and reliability. Punctuality and preparedness are essential.

Place of Work:

This is a full-time, office-based role, with regular on-site work at venues for recce visits, set-up days, and event days. Our offices are based in the Rosebank business hub.

Office Hours:

Monday to Friday, 08:30 - 17:00

Flexibility required based on project and event schedules.

What We Offer:

Competitive salary, based on experience. 21 days of annual leave, plus public holidays. Additional leave during the December / Christmas break. A modern, professional, and progressive work environment. Exposure to industry-leading projects, clients, and delivery processes. A team culture that values accountability, high performance, and continuous improvement.

How to Apply:

Please complete the application and submit:


Your CV A curated portfolio showcasing the key events and projects you've worked on. Each entry should include the project name, client, project type (e.g. conference, exhibition, launch, etc.), and a clear breakdown of your responsibilities and contributions. This can be a PDF, PowerPoint, or 1-2 page project list. Visuals not required.

Submission deadline: 27 February 2026

While all applications will be reviewed, only shortlisted candidates will be contacted.