Events Co Ordinator

Cape Town, Western Cape, South Africa

Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.
Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Summary of the position
We are looking for a skilled events coordinator to assist with the management and execution of an extensive global events list of both Third-Party Sponsorship and company hosted events. The ideal candidate is meticulous and organized. They will be able to coordinate multiple moving parts under pressure and ensure that any last-minute changes or obstacles are handled with minimal disruption.
This is an exciting role for an individual who enjoys a fast-paced environment and thrives on the excitement and satisfaction of a successful event.
Outline of main duties and responsibilities
The main responsibilities of the role will be:

  • Manage and execute the sponsorship events calendar and strategy.
  • Oversee the event budget and manage all subsequent POs and invoices.
  • Facilitate invoice approval and processing including budget record keeping.
  • Identify and negotiate sponsorship packages for relevant industry events.
  • Build and maintain relationships with key internal and external stakeholders.
  • End-to-end management of all events within designated regions, including but
not limited to; arranging deliveries, branded items, briefing exhibiting stands de
sign and presentation to brand team etc.
  • Venue and service supplier management, including booking of venues, tech
and AV and all F&B.
  • Use CRM system to track all events and ensure events data is being recorded
accurately.
  • Work closely with sales and marketing team to create solid and measurable
events KPIs.
  • Produce quarterly events report, ensuring KPIs are met, and events are produc
ing a positive ROI.
  • End-to-end management of Apex Group hosted events such as seminars, sum
mits, roundtables, and larger client events in key regions.
  • Briefing wider marketing team on upcoming events to ensure the relevant
teams such as Digital, Social and Brand are informed as needed.
  • Creating event materials as needed such as registration pages, invites and
managing RSVPs.
Skills and experience required
The successful candidate will:
  • 3-5 years event coordination experience
  • Strong organizational and management skills apexgroup.com 2
  • Strong negotiation skills.
  • Proactive, independent and forward thinker.
  • Comfort working in a fast-paced environment and ability to work to deadlines
  • Ability to plan and execute projects with many moving parts and prioritize
accordingly.
  • Ability to work autonomously across different time zones.
  • Enjoy taking responsibility for multiple projects simultaneously and know how
to keep yourself, and others around you, organized and focused on a plan.
  • Strong relationship building and negotiation skills to manage internal and
ternal stakeholders and work at a fast pace with the rest of the marketing
team
  • Enjoy working with a diverse group of colleagues and stakeholders and the
ability to work remotely from your colleagues and remain connected through
regular calls and conversations.
The below will considered an advantage:
  • 2 - 3 years of experience in a B2B marketing role and the ability to work in a
global cross-border environment will be an asset
  • An understanding of the asset management space or experience in a similar
role preferred.
  • Experience with CRM and MAP tools - Salesforce and Pardot preferred.
What you will get in return:
  • A genuinely unique opportunity to be part of an expanding large global
business.
  • The opportunity to own the marketing strategy for the North Asia and Oceania
region and demonstrate your ability to help drive the business toward achiev
ing its local revenue targets.
  • The chance to actually impact the business, be heard and implement your own
ideas
  • Exposure to all aspects of the business, cross-jurisdiction and to working with
senior management directly.
  • A genuine career path and ability to help shape the demand marketing agenda.
  • Opportunity to work with a diverse, agile and global marketing team
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Beware of fraud agents! do not pay money to get a job

MNCJobs.co.za will not be responsible for any payment made to a third-party. All Terms of Use are applicable.


Related Jobs

Job Detail

  • Job Id
    JD1484384
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Cape Town, Western Cape, South Africa
  • Education
    Not mentioned