Job Description

The main purpose

: To ensure the coordination and administration relative to conferences, exhibitions and other events as specified, thus ensuring the successful build up/compilation and execution of events

Reporting to the:

Events Manager

Key responsibilities will include but not limited to

:

Administration:

Coordination of the CTICC Highway signage. Calendar Management: Schedule weekly meetings for the department and take minutes. Book Operations Meeting and send out meeting request to the team and suppliers. Prepare reports from the operating system for weekly meetings. Assist the Head of Event Logistics and Events Manager with general administrative tasks and this includes following up on client queries in line with the CTICC policies and procedures. Assist the department by answering telephone calls in line with CTICC standards. Assist with Event Applications as and when required. Assist with Loading of event documentation and service orders for the department as and when required.

2. Finance

Assist the Event Executives with closing of events. Assist with following up on upcoming event payments and age analysis.

3. Planning of Internal Events

Book and coordinate internal events for various departments in line with CTICC procedures. Coordinate Client Relationship Management (CRM) and Stakeholder events at the CTICC.

Qualifications and experience required:

Matric Certificate (NQF level 4) NQF level 5 qualification in Events / Hospitality / Office Administration Must have minimum one year experience in an events organization Excellent understanding of key computer programs (Excel, Word, etc.) Exposure to EBMS or any other event management software program.

Skills and knowledge

Well-disciplined individual with a customer orientated "can do" personality High level of professionalism and confidence. Good communication skills are vital. Flexibility is a must and the ability to work on different projects simultaneously in a pressurized environment is a key requirement. The candidate must be able to work inconvenient hours during busy periods.

Kindly apply for this position through our applicant tracking system: https://cticc.recruitee.com/ before

17h00 on the 20 July 2025

by completing the

Employment Application Form

and submitting your

highest qualifications

and

CV.

Only shortlisted candidates and complete applications will be considered.


The CTICC is committed to Employment Equity and take the approved EE Plan into account during the recruitment process. Remuneration will be discussed with the successful candidate.


The CTICC reserves the right to close this advert at any given time and should you not hear from CTICC within 30 days consider your application unsuccessful.


For more information on the Cape Town International Convention Centre please visit: www.cticc.co.za