Job Description

Position Available: Events Department Administrator

Location: Cape Town - Goodwood - Byers Events HQ

Employment Type: Full-time

Start Date: Mon 05 January 2026

About the Role

We are seeking a highly organized and proactive Events Department Administrator to join our dynamic team. The successful candidate will play a key role in supporting the Event & Safety Operations Management team with planning, coordination, administration, Event Logistics and reporting functions for a variety of projects and live events.

You will ensure smooth communication between internal departments, suppliers, clients, and field teams, while maintaining accurate documentation and administrative systems.

Key Responsibilities

Provide administrative and operational support to the Events Department.
Assist with event logistics, schedules, and coordination.
Maintain and update project and event documentation (including budgets, staff rosters, and reports).
Process event applications, permits, and compliance documentation.
Manage and track department communication, correspondence, and filing systems.
Coordinate with the HR and Finance departments for event staffing and payments.
Support management with minute-taking, task follow-up, and deadline tracking.
Prepare and distribute event-related communication, reports, and briefing packs.
Assist with procurement of event-related materials and supplier management.
Minimum Requirements

Grade 12 (Matric) or equivalent qualification.
Relevant Diploma or Certificate in Event Management, Office Administration, or Project Coordination (advantageous).
2-3 years' experience in an administrative role (preferably within an Events, Hospitality, or Security environment).
Strong organizational, multitasking, and time management skills.
Excellent written and verbal communication skills.
Proficient in MS Office (Excel, Word, Outlook, PowerPoint).
Able to work flexible hours, including weekends and event days.
Valid driver's license (advantageous).
Key Competencies

Attention to detail and accuracy.
Strong problem-solving ability and initiative.
Professional interpersonal and communication skills.
Ability to work under pressure in a fast-paced environment.
Integrity, confidentiality, and accountability in all tasks.
What We Offer

A dynamic, professional working environment.
Opportunities for growth and training within the Events and Security Management sectors.
Competitive remuneration based on experience.
How to Apply

Application Deadline: Monday 01 December 2025

Only shortlisted candidates will be contacted.

Job Type: Full-time

Education:

High School (matric) (Required)
License/Certification:

Drivers (Required)
Work Location: In person