Job Description

Job Summary

THIS IS A NON-PERM ROLE

• Executive PA who is client facing, admin oriented , can manage the end to end process , stakeholder engagement

- A resource who has experience is sales researcher / Equity will be an advantage

Purpose of the role

To assist the Institutional Equity Sales team across a range of administrative areas

Success criteria:

1) Free-up valuable client servicing time for the sales team (for calls, sales ideas, strategy & ECM work)

2) Enhance the back-office organisation of the team and cross-team collaboration

Responsibilities

• Broad administrative support of the SA, UK, and USA Equity Sales team, including but not limited to:
• KYC/Onboarding:

• Drive internal (KYC, Legal, Compliance) and external engagement to ensure optimum client experience on KYC/onboarding and maximise conversion.
• Research all basic info on 'address', 'registered address',
• Bi-weekly reporting on progress & bottlenecks.
• Equity Sales team members to maintain full legal responsibility on setup and initiation
• Research Agreements and CSAs

• Research Agreements: client engagement, MIFID compliance/removal of non-paying clients from distribution lists, invoicing and payment tracking
• Monitoring of engagements on Singletrack/ensuring no slippage
• CSAs: assist SA team with management of CSA payments
• Broker Platforms:

• Timeous uploading of client interactions to the relevant broker platforms (CorpAxe, Commcise, etc)
• When necessary, loading of events on broker platforms.
• Active management of SA and SSA Equity Sales and Research contact details across all platforms
• NDRs/Analyst marketing/Conferences/Travel:

• Roadshow scheduling assistance (agenda, meeting rooms, transportation, printing)
• Assist team with booking client meetings at conferences (AIC, SAT)
• Assist team with own travel coordination
• Client requests and administration:

• Assistance with light client requests (e.g. sharing of research reports)
• Assistance of coordination of Events/Calls led by Equity Sales
• Maintenance of client database (Excel/Singletrack/Salesforce) - tracking and management of team changes, contact details & addresses
• Assistance with management of client distribution lists and access (email, but also research access on BBG/Factset)
• Broker votes: monitor, circulate, and track progress
• Filing: maintain an organised, secure, and cloud-based filing system for all relevant documentation
• Archiving of client meeting notes on Singletrack

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