Job Description

The Engineering department currently has a vacancy for a motivated, professional and attentive to detail Administrator to join their team. The successful candidate must at all times, conduct him/herself in such a manner that reflects the professional and ethical values of the Group. Responsibilities will include, but are not limited to the following:

• Devising and maintaining office systems to efficiently deal with the paper and process flow of the Engineering office
• Generate Purchase requests on Fraxion
• Liaise with suppliers on a daily basis on all orders, outstanding orders and partly supplied orders
• Process invoices on Fraxion
• Generate and maintain reports
• Ordering and processing of payment for technical spares and mechanical parts
• Identify, manage and address any and all discrepancies and inconsistencies with the relevant parties as identified during procurement or payment process of parts and spares
• General office administration include filing, verifying time and attendance, drafting, verifying and editing related documentation, ordering stationary on in-house system

Qualifying Criteria:

• Grade 12 certificate
• Diploma/Certification in Business Administration
• Atleast 5 years of Administrative experience within an Engineering or similar environment
• Relevant tertiary qualification or studying towards one will be advantageous
• Computer literate -MS Advance office package proficiency

Qualifying Attributes

• Strong command of the English language: an eye for detail, meticulous grammar and comprehension, and exceptional written communication
• Basic understanding of additional languages advantageous
• Meticulous, accurate and attentive to detail
• Excellent business acumen and interpersonal skills
• The ability to self-manage with minimal guidance
• Able to meet deadlines for multiple tasks at a time
• Ability to work under pressure
• Ability to organize and plan carefully
• Hard-working and self-motivated
• Ability to work independently as well as in a team
• Time management and organizational skills
• Excellent standards in execution

Job title: Engineering Administrator
Reporting to: Senior Engineering Administrator/Office Manager
Job type: Permanent position
Benefits include
Provident fund
Life cover at 4x annual salary
Medical aid - hospital plan
Funeral cover
15 x paid leave days per annum
Long service leave after five years of employment
Standard hours
07h30-17h00: Monday - Thursday
07h30-16h00: Friday
May be required to work overtime as per operational requirements
We regret that it is not possible to contact all unsuccessful applicants. Applicants who have not been contacted within fourteen days from the date of their submission should consider their application unsuccessful.
Please note that the successful candidate will receive a formal, written offer of employment after all applicable pre-employment checks have been completed. This offer will only be valid if it is signed by a company representative authorised to make such an offer. Representations made on behalf of the company in any other form do not constitute valid offers of employment and should not be construed as such.
Skills
Administration Engineering Invoices Payments RFQ (Request for Quotation)
Industries
Administrative Engineering Procurement

Skills Required